The RFP and other documents will be posted to the NYSED website .

The New York State Education Department (NYSED) is seeking proposals to maintain the following pupil transportation database projects for NYSED’s Pupil Transportation Report System:

Database Project # 1 - School Bus Driver, Monitor and Attendant Training Database

The vendor must collect and tabulate information related to pupil transportation safety training course completions by school bus drivers (public and nonpublic schools) and monitors/attendants. Annually there are approximately 5,000 drivers and 1,000 monitors/attendants completing courses. The vendor will also perform 20 to 25 record reviews annually of carriers that transport students for public and non-public schools. The vendor will review a cross section of driver files the carrier currently has in their employ.

Database Project #2 - School Bus Accident and Fatality Database

The vendor will collect, tabulate, and analyze reports and information related to school bus accidents in New York State. Annually there are approximately 1,000 school bus accidents. The vendor will also conduct an on-site accident investigation of any school bus incident involving a fatality of a driver, monitor, attendant, and/or student or other passenger on the bus. An investigation may also be requested by NYSED should there be a fatality of the driver or other occupant of a vehicle involved in a crash with a school bus. Additionally, the accident database vendor will be required to provide NYSED with a written annual analysis of accidents and fatalities titled School Bus Safety Is One Bus Stop At A Time (SBSIOBSAAT) for inclusion in the annual Professional Development Seminar curriculum.

Bidders must submit a proposal that includes both database projects.

NYSED will award one (1) contract as a result of this RFP, which will include Database #1 and Database #2. The contract will be for a five (5) year period, anticipated to begin on July 1, 2024, and end on June 30, 2029.

Subcontracting will be limited to thirty (30) percent of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.

Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section of the RFP.