New York Bids > Bid Detail

Production of Paper Stock for Checks, Direct Deposit Advices and W-2 Wage and Tax Statements

Agency: The New York State Contract Reporter
Level of Government: State & Local
Category:
  • T - Photographic, Mapping, Printing, and Publications Services
Opps ID: NBD15621825541927686
Posted Date: Apr 12, 2019
Due Date: May 24, 2019
Source: https://www.nyscr.ny.gov/ifram...
Issue Date: 04/12/2019 Contract Number: IFB 19-01 / Contract C001085
Production of Paper Stock for Checks, Direct Deposit Advices and W-2 Wage and Tax Statements
Description:

Through this Invitation for Bids (“IFB”), the Office of the State Comptroller (“OSC”) is seeking competitive bids from qualified firms (the “Company” or the “Bidder”) to produce and supply paper stock for various checks, direct deposit advices, and W-2 wage and tax statements required by OSC in accordance with the detailed specifications outlined in the IFB.

There are three different items requested:

  1. Check Stock;
  2. Direct Deposit Advice Stock; and
  3. W-2 Wage and Tax Statements.

Detailed specifications for all of these items (“Products”) are included in Attachment 1 (Detailed Specifications) of the IFB.

The IFB and all documents for this procurement are posted on the OSC website at http://osc.state.ny.us/procurement/index.htm .

Minimum Qualifications of Bidder

The Bidder:

  1. Must have a disaster recovery plant of manufacture to produce the Products as specified in the IFB within 24 hours of a disaster. Attachment 6 (Plant Locations) of the IFB must be completed to indicate the exact plant location(s) where work is to be done, as well as the location of any plants to be utilized in the event of a disaster.
  2. Must have successfully produced similar products with an annual volume of at least two million pieces per product within the last three years. At least one of the products must have been for a state or federal agency, at least one of the products must have been check stock containing security features similar to those found in Attachment 2 (Check Stock Security Features) of the IFB; and at least one of the products must have been of eccentric Z-fold construction.
  3. Must be the original manufacturer of the Products and ensure consistency of Products.

NO SUBCONTRACTING IS ALLOWED.

Mandatory Product Requirements

  1. Products must conform to the specifications outlined in Attachment 1 (Detailed Specifications) of the IFB.
  2. Products must be made from Forest Stewardship Council (FSC) Mix paper (i.e., the wood within the product is from FSC-certified forests, recycled material, or controlled wood). FSC Chain of Custody Certification(s) must be presented with bid. The Bidder must be listed as the certified entity on the certification. Any source(s) the Bidder plans on using to provide the Products must also either be listed on the Bidder’s FSC Chain of Custody certification or have their own certification(s). If Bidder intends to use multiple sources to supply the Products, a certification for each source must be provided with the bid.

BIDS WILL BE CONSIDERED ONLY FROM BONA FIDE COMPANIES POSSESSING EQUIPMENT CAPABLE OF PRODUCING THE PRODUCT IN ACCORDANCE WITH THE SPECIFICAIONS DESCRIBED IN THE IFB.

Check Stock Security Features

The IFB has been posted without Attachment 2 - Check Stock Security Features. This attachment is available upon submission of a signed Confidentiality Agreement, which has been posted to the OSC website at http://osc.state.ny.us/procurement/index.htm with this IFB. Once OSC has received the signed Confidentiality Agreement, the potential Bidder will receive access to the specifications.

OSC reserves the right to withhold Attachment 2 - Check Stock Security Features if it determines, in its sole discretion, that a firm submitting the Confidentiality Agreement is not a qualified, responsible Bidder.

Signed Confidentiality Agreements should be scanned and submitted via email to rfp@osc.ny.us and followed with a hard copy mailed to:

Director of Financial Administration
Office of the State Comptroller (IFB 19-01)
110 State Street, Stop 13-2
Albany, NY 12236-0001

Additional Information

NOTE: Procurement documents may, from time to time, be amended or addenda issued. It is the Bidder’s responsibility to become aware of any such amendments and/or addenda prior to submission of a bid. All amendments and/or addenda to procurements will be posted to the OSC website at http://www.osc.state.ny.us/procurement/index.htm .

Bidders should review the OSC website prior to submission of a bid to ensure that they have all information required to submit a complete and responsive bid.

This procurement is subject to, and shall be conducted in accordance with, the OSC Executive Order on Procurement Integrity and OSC’s Procurement Integrity Procedures, both of which are available in full on the OSC website noted above, or upon email request. All inquiries concerning this procurement must be addressed to the Contracting Officer or designee(s) at OSC, via email (preferred) to RFP@osc.ny.gov or via hard copy mail to:

Director of Financial Administration (Questions for IFB19-01)
Office of the State Comptroller
110 State Street, Stop 13-2
Albany, NY 12236-0001

Due Date: 05/24/2019 4:00 PM

Contract Term: Three year period from date of approval, with two optional one-year renewals

Location: Rensselaer Technology Park, 365 Jordan Road, Troy, NY 12180

Ad Type: General

Primary Contact: State Comptroller, Office of the
Financial Administratrion
Office of Financial Administration
Amanda Shooks
Contract Management Specialist 1
110 State St.
Albany, NY 12236
United States
Ph: 518-474-7574
Fax:
rfp@osc.ny.gov
Secondary contact: State Comptroller, Office of the
Financial Administratrion
Financial Administration
Director of Financial Administration
Director
110 State St.
Stop 13-2
Albany, NY 12236-0001
United States
Ph: 518-474-7574
Fax:
rfp@osc.ny.gov

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