Smiley Art Building – Penthouse HVAC Renovation

SUNY Project No. 19:24

1.1 Project Description:

The scope of work for this project consists of replacing the existing third floor ventilation/exhaust system with all new components and adding central air conditioning for the Graduate Studios located on the 3 ^rd Floor of the Smiley Art Building. The main features of the “Base Bid” work shall include, but are not limited to the following:

1. Major removal work by Contractor includes:

1. Complete removal of existing ceiling mounted fan coil unit, and all associated ductwork, piping, power connections, grilles, diffusers, hangers & supports, housekeeping pads, dampers, valves, fittings, and all controls and low voltage wiring from room 301 and through rooms 302, 304, 306, 308, and 310.

1. Complete removal of existing ductwork and capping material from ceiling mounted fan coil in room 301 to underside of new roofing material to remain.

1. Complete removal of existing electrical power panels and all associated appurtenances such as power connections, cabling & conduit, and disconnect switches from fan coil unit to panels serving unit and as shown and noted on the drawings.

1. Prior to bidding, field verification of all existing materials needing to be removed, and in coordination with all the work shown on the drawings and listed in the specifications.

1. Major new work by Contractor includes providing and installing all new materials as per the drawing plans and details and as described below:

1. Providing and installing a fully functional hvac system consisting of, but not limited to all new roof mounted ductless split system heat pumps, dunnage, wall mounted condensate pumps, sleeves, escutcheons, wall mounted cassette units, condensate drains, refrigerant piping and refrigerant, grilles and diffusers, thermostats, and control wiring as coordinated with removal work, in quantities as shown on the drawings, and as noted in the specifications.

1. Providing and installing all new power panels, conduit, wiring, supports, disconnects, and circuit breakers from new units to new panels as shown on the drawings and as noted in the specifications.

1. Contractor shall provide and maintain full access and egress in and out of building entry locations, residence halls, classrooms, offices, non-work areas, and specifically at the Smiley Art Building.

1. Contractor, Contractors employees, and all sub-contractors to Contractor shall park employee vehicle(s) in the College approved location during all times of work, and each contractor and sub-contractor employee shall purchase a contractor parking hang tag for the duration of the work period, no exceptions.

1. Providing all labor, supervision, project coordination, tools, equipment, demolition, legal removals, and the legal recycling, disposal, and reporting of all construction waste for the renovation of the work.

1. Contractor shall be fully responsible to review all existing conditions, all dimensions, all material quantities necessary, and all new work indicated or shown; and as fully coordinated with all construction documents and specifications prior to bidding.

1. Contractor shall provide daily project clean-up of debris created by the Work, restoration of existing adjacent areas disturbed by this contract work, and final cleaning of all areas of the completed Work.

1. All work shall be completed in accord with applicable manufacturer’s materials standards; applicable NYSDOT Standards, NY State Building Code requirements, and applicable Federal & State regulation.

1. As it pertains to the Work, Contractor shall follow and adhere to the Campus Impairment Program, and especially in regard to any welding work, and Contractor shall not disrupt the existing campus fire alarm system during the work, no exceptions.

1. Contractor shall provide temporary fencing as stated in the General Requirements Section D – Special Conditions, line 4 “Staging Area/Storing of Materials, and Construction Fencing”.

1. All dumpsters and storage trailers shall have solid wood members placed under wheels of these items to protect existing conditions, and dumpsters shall be placed on asphalt paving, unless approved in advance by College. Locations of these items must also be approved by College before any deliveries or installation, no exception.

1. Contractor shall leave work area in a ready to use condition without the College having to clean any areas of work where Contractor performed work.

1. Work Not Included:

Work not included in the work of the Contract shall be coordinated with the college, and shall include the work listed below, but not be limited to the following:

1. Relocation of existing vending machines shall be by others and shall not be included in the work.

1. Any direct work associated with other projects by the College or by other Contractors near the work areas, but Contractor for this project shall coordinate their work as necessary.

1. Other Work not included in the work of this Contract are those items marked "N.I.C"; and/or work specifically specified or indicated on the drawings, marked "by others" or “by University “ or by College”.

1. Project Schedule:

1. The project construction shall commence upon award of contract, though actual construction shall not begin until after Commencement or until June 1, 2023. Completion of all construction Work shall be no later than August 11, 2023. An additional 30 days will be added beyond the construction work period to allow for administrative paperwork, such applications for payment and closeout materials.

1. Time is of the essence. Work shall commence immediately upon execution of Owner/Contractor Agreement and shall progress to substantial completion as stated above and as per the Contract Agreement Article III Time of Performance Section 3.01 Commencement, Prosecution and Completion of Work.

1. With their Bid Documents, Contractor shall submit a preliminary construction schedule to the College indicating how they can complete the work by the substantial completion dates stated above. Benchmark dates for major parts of the work as referenced with the specifications shall be listed in the schedule. Reference the General Requirements Section D – Special Conditions, paragraph 22 – CPM Schedule for more information.

1. The College’s Summer Session Classes will be in operation on campus and the Haggerty Administration Building and will have occupants during the Work, and is one of the College’s main student administration building. The Contractor shall coordinate his Work with the College and provide portable fencing and temporary pathways as necessary to reroute traffic to and from buildings around the work areas during this construction period, but as approved by College.

1. The Contractor shall employ sufficient trained, skilled work crews and provide adequate equipment and work crews as necessary to comply with the Project Schedule and complete the Work during this construction period.

1. Alternates: No Alternates.

All work on this Contract is to be completed within/by 83 days after the date of the Notice to Proceed.

Bidding and Contract Documents may be examined free of charge at the campus and at the following locations.

SUNY New Paltz

Design & Construction

Service Building

94 S. Manheim Blvd.

New Paltz, NY 12561-2443

Point of Contact: Elissa E. Greene

Complete sets of Contract Documents for bidding may be obtained from Elissa E. Greene, Contract Administrator, SUNY New Paltz, Design & Construction Department, Service Building, 1 Hawk Drive, New Paltz, NY, 12561-2443. 845 257-3309 or via email greenee@newpaltz.edu .

Accordingly, a deposit check of $20.00 is required. Deposits less than $50.00 are nonrefundable. Accordingly, please go to below link to pay for bid documents:

https://webapps.newpaltz.edu/marketplace/store/381/item/2103

Once I receive payment, I will email you the bid documents.

A site visit to the area where the work is to be performed has been scheduled for November 8, 2022, at 10:30 am, but it is optional. It will be held at SUNY New Paltz, Design and Construction, Service Building, Conference room 204, 94 Manheim Blvd., New Paltz, NY 12561. The address is to a house. We are right across the street next to a receiving dock. THE MEETING WILL NOT BE AUTOMATICALLY HELD. IT WILL ONLY TAKE PLACE IF A CONTRACTOR STATES THAT THEY WILL BE ATTENDING THE MEETING.

Bids must be submitted in duplicate in accordance with the instructions contained in the Information for Bidders. Security will be required for each bid in an amount not less than five (5) percent of the Total Bid.

It is the policy of the State of New York and the State University of New York to encourage minority business enterprise participation in this project by contractors, subcontractors and suppliers, and all bidders are expected to cooperate in implementing this policy.

The State University of New York reserves the right to reject any or all bids.

Contractor should arrive early so that you can purchase a parking ticket. All visitors who park on the SUNY New Paltz campus must display a valid Visitor Parking Permit on the vehicle's dashboard or hanging from the rear view mirror, Monday - Friday between 6:30 am - 6:30 pm. Visitor permits are $2.00 and can be obtained from the Welcome Center in the Haggerty Administration lobby and the Parking Office in HAB 35 Monday-Friday 8:30 am - 5 pm (summer hours: 8:00 am - 4:00 pm). Park & Pay machines are located in the entrance of Rt. 32 Lot #28, West entrance located on Hawk drive, off Rt. 208 and Lot 5 adjacent to Parker Theater. A Visitor Permit is valid for the date of purchase only. ( View our campus map. ) Day passes purchased from the Park & Pay machines are date-stamped for 24 hours from purchase time. They must be purchased each day if necessary, and cannot be pre-brought. Visitor permits allow visitors to park in any lot on campus EXCEPT for resident student lots. Overnight visitor parking is allowed ONLY in Route 32 Lot (lot 28) or Wallkill Lot (lot 30).