TEMPORARY HVAC/COOLING SERVICES AT GRINTON I. WILL LIBRARY

Grinton I. Will Library (Will Library) is a 72,000 square foot building that opened in November 1962. Its cooling system failed permanently in 2022 and temporary cooling has been used since. The cooling system has been removed in the last year while Yonkers Public Library (YPL) prepares a permanent solution, however a new system will not be ready in time for the summer of 2024 and as a result, YPL is requesting proposals to rent and install temporary HVAC/cooling services at the Will Library on or about April 15, 2024 until October 15, 2024 .

SCOPE OF WORK

Specifically, YPL is requesting proposals that include the following items and services:

• Rental of 200 ton chiller unit
• Rental of adequate transformer to power chiller unit (at least 500 kVA)
• All necessary cables, hoses, fittings and connections to tap into the building’s chilled water; building already possesses tap installed previous year
• All necessary controllers and interfaces required for proper operation of chiller and associated equipment, including GPS monitoring with alerts, 7 day scheduling and automatic turn-on/shut-down.
• Rental and assembly of fencing and sound-dampening barriers or other mitigation solutions to reduce the impact of chiller and transformer operation on neighboring community and environment.
• Transportation, delivery, assembly, installation and removal of all items listed above
• All tools, materials, supplies, equipment and documentation necessary for proper operation and maintenance of chiller unit and equipment.
• Available support for proper operation and maintenance of unit and equipment
• All items and services must be made available beginning on or about April 15, 2024 through at least October 15, 2024.

Grinton I. Will Library is a public building that also serves as a municipal cooling center during heat waves and states of emergency and as a result a ll equipment provided as required in the scope of work must be adequate to operate 24 hours a day, 7 days a week throughout the period of rental.

Proposals must be received by Thursday, December 28, 2023. The awarded vendor will be notified by Friday, January 5, 2024; unsuccessful vendors will be notified by then as well. Tabulation and copies of all proposals will be made available upon request.