Project Overview

The New York State Police (NYSP) is seeking proposals from qualified landlords interested in entering into a five (5) or ten (10) year lease agreement with potential five (5) year renewal/s. The NYSP Shipping/Receiving Facility would have to be located in Albany County, eastern Schenectady County, or southern Saratoga County. The Facility is intended to provide maintenance and workspace, as well as a location to conduct shipping/receiving operations. The Facility should be between nine thousand (9,000) and fourteen thousand (14,000) square feet in size with adequate level surface to support vehicle traffic and parking for vehicle sizes up to thirty-six (36) feet, with GVWR of nineteen-thousand-and-five-hundred (19,500) pounds (e.g., trucks, trailers, etc.…) and have a minimum overhead ceiling height of nineteen (19) feet. The Facility must include rollup (preferably pass-through) doors that are a minimum of fourteen (14) feet wide and fifteen (15) feet high, sufficient to facilitate the convenient ingress/egress of multiple trucks, trailers and other vehicles. The facility should have a “loading dock” type area with a dock lift and roll-up door. An adjacent parking lot with level paved surface sufficient for the maneuver and backing of a fifty-three (53) foot delivery vehicle to the “loading dock” area should be present/provided. The facility should include an option for office, conference room and break area including at least one (1) unisex restroom, one (1) potable water fixture and have adequate plumbing to support routine use. The space should be provided with adequate lighting (minimum ten-foot candle power) and be temperature controlled throughout to a minimum of fifty-five (55) degrees Fahrenheit. Adequate electrical service should be provided throughout the facility with the additional requirement of both 240V and 120V circuits at time of occupancy.

Build-out Requirements

Consideration will be given to new construction and existing structures that offer space which will be delivered for occupancy on a turn-key basis. No specific floor Plan is being provided as part of this Request for Proposals (RFP).

Executive Orders

• Executive Order 111 State Entities procuring leased space to fulfill their mandated program responsibilities are directed, to the best of their ability, to incorporate energy-efficient design, operations, and management practices, in any space they lease from private Landlords.

Terms

Proposals should be for a term of five (5) or ten (10) years. Proposed base rental rates shall reflect the cost of a “turnkey” lease and shall include; base taxes, repair and maintenance to the demised premises (including normal wear and tear) through the term and on-site parking for ten (10) fleet vehicles; terms and availability of any additional parking available to the Tenant should be noted on the Business Terms Sheet.

Eligibility / Qualifications/ Requirements/ Preferences

Proposals should include only sites within the geographic location described above. Submissions will be accepted, in writing, only from developers with site control, property owners, or their exclusive agents. The Superintendent of State Police at their sole discretion may reject any or all submissions. NYS Finance Law Sections 139-j and 139-k imposes certain restrictions on communications between an Offerer and the State during the procurement process. An Offerer is restricted from making contact to anyone other than designated staff: Staff Sergeant Colleen Johnson, Administration or Mr. Donald Courselle, Administration from the date of the issuance of this notification through final award and approval of the lease by the Office of the State Comptroller (“restricted period”).

Some major factors in determining a potential lease location are fair market value, overall move costs, equitable lease terms and targeted occupancy dates. Cost considerations, however, are of the utmost importance. Accordingly, DSP is looking for Landlords to advance creative proposals for reducing costs and streamlining of operations in Leased Spaces.

Proposals must include a completed copy of the documents listed below:

Required: (All forms marked “Required” must be submitted with the proposal).

• Landlord and Tenant Obligations Under New York State Finance Law Sections 139-j and 139-k (Required)
• Business Terms Sheet (Required)

Other Documents: (The following documents are provided for informational purposes).

• NYSP Boilerplate Lease
• Material Specifications for Leased Facilities
• Appendix A

The above listed documents are available upon request.

All documents will be forwarded electronically. A valid e-mail address must be provided. Qualified respondents will receive a more detailed request for proposal package.