The Cortland County Highway Department, Cortland, New York will receive sealed bids until 2:00 p.m. on March 7, 2024 at the Cortland County Highway Department, 4267 Traction Drive, Cortland, New York 13045 for the following Materials and /or Services:

Abrasives for Snow and Ice Control

Bituminous Materials - Liquid

Bituminous Concrete

Crushed Stone

Geotextile

Heavy Rock Rip Rap

Highway Aggregates

Painting Traffic Lines

Pavement Crack Filling

Recycled Asphalt Pavement

Stone Filling Materials

Transit Mix Concrete / Precast Concrete Blocks

ULS Diesel 15PPM Fuel

Unleaded Gasoline (87 Octane)

Bid Specifications and other information for the above bid items are available on the Cortland County Highway Department Website at the following web address:

http://www.cortland-co.org/Bids.aspx

Under link entitled: “2024 Materials and Service Bids”

Each envelope containing a bid shall be clearly marked with “Bid to Cortland County Highway Department”.

Each envelope containing a bid shall be clearly marked with the name of the specific item(s) being bid.

Bids may be hand delivered to the Highway Department Offices at the location mentioned above beginning at 8:00 a.m. local time on the day of the bid opening until the time of opening bids.

Bids may be mailed using regular mail to the following address:

Cortland County Highway Department

60 Central Avenue

Cortland, NY 13045

Bids may also be “overnight” or otherwise shipped to the following address:

Cortland County Highway Department

4267 Traction Drive

Cortland, NY 13045

Bids that are mailed using regular mail must be received in the regular Highway Department mail delivery one business day prior to the bid opening. Bids received after this time will not be opened, and will be returned to the bidder. Such bids shall not be considered for award.

Bids that are “overnight” or otherwise shipped must be received by 9:00 a.m. local time on the day of the bid opening. Bids received via “overnight” or “express” mail after this time will not be opened, and will be returned to the bidder. Such bids shall not be considered for award.

It is the responsibility of the Bidder to check the above listed Website for Addenda to the Bid Specifications. The final date for posting Addenda to the Website will be 3 working days prior to the bid opening date.

Questions regarding the Bid Specifications may be directed to Alan Ricottilli, Deputy Superintendent of Highways, at (607) 753-9377 or at aricottilli@cortland-co.org .

All Bids must be written in ink on the forms provided in the Bid Specifications for the item being bid.

The County of Cortland is exempt from paying all State and Local Sales Tax. Bids shall not include any State and Local Sales Tax. A Tax Exempt document shall be provided by the County of Cortland upon a request made by concerned parties.

Unless specified otherwise in the Bid Specifications for a particular Material or Service item being bid, the awarded bid prices shall remain in effect from April 1, 2024 through March 31, 2025, or until 30 days after receipt of written notice of the Vendor’s intent to cancel the bid pricing, or until 30 days after public notice is published by the County of Cortland soliciting new bids for the particular Materials or Services item. Certain bid item specifications contain a bid award / contract bid pricing extension clause for up to three (3) additional one-year periods, upon mutual agreement of the vendor and the County of Cortland.

Bid prices awarded by Cortland County shall be extended to all other political subdivisions within Cortland County.

The Cortland County Highway Department may place orders with the bidder for materials or services as deemed necessary by the County Superintendent of Highways, or his designee. The bidder shall then promptly process and provide the ordered materials or services in accordance with the Bid Specifications. An award by the County of Cortland does not guarantee that any orders will be placed by the County of Cortland. The County of Cortland reserves the right to procure similar or identical materials from other vendors using other bid awards available to the County of Cortland (e.g. NYSOGS Contract Awards), if the County of Cortland deems this to be in its best interest.

The County of Cortland reserves the right to reject any or all bids, to waive any informality in any bids, and to award the Contract in the County’s best interest. The County reserves the right to make the award within forty-five (45) days after the date of the bid opening, during which period bids shall not be withdrawn.

It is encouraged, but NOT required, that M/WBE certified vendors submit bids.

All items required in the “Cortland County Standard Contract – 2024” document shall be attached to the bid forms in order for a bid to be considered.