Invitation to Bidders

Library Board

Ethelbert B. Crawford Public Library

PUBLIC NOTICE: is hereby given for single prime contract sealed bids for: Proposed Alterations to Library at Ethelbert B. Crawford Public Library. Bids will be received by the Library, on February 28, 2023 at 3:00p.m. in the Board Room, at Ethelbert B. Crawford Public Library 479 Broadway, Monticello, New York 12701, and at said time and place publicly opened and read aloud.

The Revised Contract Documents may be examined at Ethelbert B. Crawford Public Library 479 Broadway, Monticello, New York 12701, (845-794-4660). The Contract Documents may be obtained thru Ethelbert B. Crawford Public Library 479 Broadway, Monticello, New York 12701. The Contract Documents may also be obtained (by appointment only) thru the Office of Freestone Architecture, P.C., 745 Van Burenville Rd, Middletown, NY 10940 (845) 978-1898 beginning on

­­­January 31, 2023 for a deposit fee of One Hundred ($100.00) Dollars. Complete digital sets of Contract Documents shall be obtained for free from the Architect via Email ( Scot@FreestoneArchitecture.com ). Checks for Contract Documents shall be made payable to the Ethelbert B. Crawford Public Library and may be uncertified. All bid addenda will be transmitted to registered plan holders via email. Any bidder requiring documents to be shipped shall make arrangements with the Architect and pay for all packaging and shipping costs. Plan holders who have obtained hard copies of the bid documents will need to make the determination if hard copies of the addenda are required for their use, and coordinate directly with the Architect for hard copies of addenda to be issued. There will be no charge for registered plan holders to obtain hard copies of the bid addenda. The bid deposit for hard copies will be returned upon receipt of plans and specifications, in good condition, within thirty days after bid date, except for the lowest responsible bidder, whose check will be forfeited upon the award of the contract.

The contract documents have been revised to extend the time of completion.

A non-mandatory pre-bid site walk through for all trades is scheduled for February 8, 2023 at 2:00pm. All parties shall meet in the lobby of Ethelbert B. Crawford Public Library.

The Contract will be awarded to the lowest responsible bidder or the proposals will be rejected within 45 days of the date of opening proposals. Bids shall be subject, however, to the discretionary right reserved by the Library to waive any informalities, accept or reject any alternatives, reject any proposals and to advertise for new proposals, if in its opinion the best interest of the Library will thereby be promoted.

Each bidder may not withdraw his bid within 45 days after the formal opening thereof. A bidder may withdraw his bid only in writing and prior to the bid opening date.

BY ORDER OF THE

Ethelbert B. Crawford Public Library

Dated: January 27, 2023