CITY OF BATAVIA

GENESEE COUNTY, NEW YORK

WTP PRIORITY IMPROVEMENTS PROJECT

CONTRACT NO. 2023-2: ELECTRICAL

CONTRACT NO. 2023-3: HVAC

Notice to Bidders

All work will be in accordance with the Contract Drawings and Specifications and as directed by ENGINEER. Separate sealed Bids will be received by the City of Batavia until 10:00 am local time on September 7, 2023 at the office of the City Clerk, City of Batavia City Hall, One Batavia City Centre, Batavia, New York 14020, and then at that time and place be publicly opened and read aloud.

All Bids shall be made on the forms furnished and shall be enclosed in a sealed envelope marked "CITY OF BATAVIA WTP PRIORITY IMPROVEMENTS PROJECT” and directed to the City of Batavia.

The project includes electrical work to support improvements to WTP processes, heating and ventilation system improvements including boiler installation, chimney replacement, replacement of unit heaters, steam piping repairs, and associated work at the City of Batavia Water Treatment Plant as described in the Contract Documents.

The Contract Documents may be examined at the following locations:

Avalon Plan Room

www.avalonbuff-planroom.com/jobs/public

F.W. Dodge Online Services

www.construction.com

Construction Exchange of Buffalo and WNY

2660 William Street

Cheektowaga, New York 14227

The Contract Documents may be viewed and ordered through Avalon Plan Room, at:

avalonbuff-planroom.com/jobs/public in the “Public Bid” section. If you do not have internet access or have questions on ordering from the site, please contact Avalon Document Services at (716) 995-7777.

A non-refundable payment of Forty-Five Dollars ($45.00) payable to Avalon Document Services will be required to obtain the Proposal Booklet and a “thumb drive” with an electronic version of the Contract Documents for the above contract. Cash payments will not be accepted. The payment includes shipping of the Proposal Booklet and thumb drive to anywhere in the Continental United States. By submission of the $45.00 non?refundable payment, bidder will be registered as an official planholder. Only official planholders are eligible to bid on the project. Subcontractors, suppliers, equipment vendors, etc., will also be required to submit the non-refundable payment in order to receive the Proposal Booklet and thumb drive with electronic version of the Contract Documents.

If bidders wish to purchase printed copies of the Contract Documents (beyond the Proposal Booklet), they may be obtained through Avalon. Only official planholders will be allowed to obtain printed copies of the Contract Documents. Bidders acknowledge that they are responsible for review of all components of the Contract Documents, including all specification sections and drawings, regardless of how many drawings they print and in which format/size they are printed. Full-size drawings are on 22-inch by 34-inch paper. Bidders acknowledge they are responsible for properly scaling drawings if they are printed on any other size.

Bids must be submitted on the form(s) furnished in the Proposal Booklet. The entire Proposal Booklet shall be submitted with the bid along with any other required forms outlined in the Contract Documents. Failure to submit a bid on the proposal form(s) furnished in the Proposal Booklet, will result in automatic disqualification of bid. Addendum pages, if issued, along with any other required forms outlined in the Contract Documents, shall be stapled to the original pages of the Proposal Booklet and submitted as part of the Bid.

A bid security in the amount of 5% of the total bid made payable to the “City of Batavia” will be required and is subject to the conditions provided in the Instructions to Bidders. Failure to submit a bid bond or certified check with bid will result in automatic disqualification of bid. If, upon acceptance of his bid, a bidder fails to enter into a Contract with the City of Batavia, the bid security shall be forfeited to and become the property of the City.

No bidder may withdraw their Bid within forty?five (45) calendar days after the actual date of the opening thereof. The successful bidder will be required to furnish a performance bond and payment bond, each in an amount equal to 100 percent (100%) of the total Contract award amount.

This project is being partially funded by the NYS Environmental Facilities Corporation (NYSEFC). The Bid is subject to Minority and Women’s Business Enterprises (M/WBE) and Service Disabled Veteran Owned Business (SDVOB) participation requirements. M/WBE participation requirements shall be in accordance with NYSEFC’s goal of 30% combined M/WBE participation (may be any combination of MBE and/or WBE participation). SDVOB participation requirements shall be in accordance with NYSEFC’s goal of 6% SDVOB participation.

The City of Batavia is exempt from the payment of sales and compensating use taxes of the State of New York and of cities and counties on all materials, equipment, and supplies sold to the City of Batavia pursuant to this Contract. Also exempt from such taxes are purchases by the Contractor and their Subcontractors of materials, equipment, and supplies to be sold to the City of Batavia pursuant to this Contract, including tangible personal property to be incorporated in any structure, building, or other real property forming part of the Project. These taxes are not to be included in the Bid.

Each bidder's attention is called to the General Municipal Law, which requires a Bidder's Certificate of Non?Collusion. Copies of such certifications are part of the Proposal Form, and unless completed with the Bid, will not be accepted.

The City of Batavia reserves the right to waive any informalities in the Bid and to reject any or all Bids.