AD ID#2106027 Stony Brook University Hospital intends to make an award for the above noted design consultant contract. A sealed RFQ (Request for Qualifications) will be held. If you are interested in providing qualifications for the above commodity/product and/or service, you must contact the appropriately designated Campus contact in this advertisement within 15 business days of this Advertisement Notice. The main features of the work to be done under the Contract, in accordance with the Contract Documents shall include, but not be limited to the following:

Stony Brook University Hospital is seeking a firm to design the remediation of the IT data center including evaluation & design to mitigate deficiencies/failure points of IT Data Center Level 3 of the HSC and other supporting areas. This is for SD-BOD-DD-CD-CA phases. The firms will need to provide Architectural, MEP, Civil and Structural Engineering Services via Request for Qualifications solicitation following NYS Construction-Related Consultant Contracting Procedures 7555 https://www.suny.edu/sunypp/documents.cfm?doc_id=431

The main features of the work shall include, but not be limited to the following:

Stony Brook Medicine has conducted a review of the existing Dietary department and has determined that renovated spaces need to be designed and constructed solely for the Hospital patient population. Stony Brook University Hospital is seeking a firm to design Evaluation & Design to mitigate deficiencies/failure points of IT Data Center..

The approved firm will evaluate the IT data center and provide several design options for production and efficiency and will be evaluated by the Hospital’s IT department, Facilities Planning and Hospital Construction Project Management group.

Complete sets of Contract Documents for RFQ may be obtained free of charge from Michael Dillon, Stony Brook University Hospital Purchasing, at Michael.Dillon@Stonybrookmedicine.edu . Documents will only be provided to interested firms electronically via e-mail for this project. This will allow for inclusion on the Project’s Plan Holders List and direct receipt of any Addenda and/or Clarifications that may be issued. RFQ’s submitted by firms who have obtained forms in any other manner will be considered informal.

TimeLine:

• RFI's (Request for Information - Technical Questions) All Bidders’ questions must be submitted in writing, citing the particular RFQ page, section and paragraph number where applicable to Michael.dillon@Stonybrookmedicine.edu by February 9th , 2024 by 11:00AM. Questions received after the closing date for inquiries will not be answered. All questions must be relevant to the firm’s response to this RFQ.
• RFI Responses - Copies of all relevant questions, with official responses, will be provided in writing to all interested firms who have requested this RFQ by February 16, 2024 or as soon thereafter as possible. Only written answers are official.
• Submission of RFQ – RFQ’s must be sealed, one (1) with all original signatures marked ORIGINAL and five (5) copies submitted in accordance with the instructions contained in this RFQ.

• RFQ’s, whether mailed or dropped off, must have the following address and information stated on the outside of the sealed package: Stony Brook University Hospital Purchasing Attn: Michael Dillon 2000 Ocean Avenue Suite 1 Ronkonkoma, NY 11779. RFQ 23/24-051 WR# 24486 IT Data Center Remediation Due February 26, 2024 @ 11:00 AM

• RFQ Opening: Qualifications will be opened and read aloud February 26, 2024 at Stony Brook University Hospital Purchasing 2000 Ocean Ave. Main Conference Room 11:00 AM.

• Estimated time frame for design: This is a two-year contract.

Consultant Minimum Requirements for a Full RFQ:

1. Minimum of five (5) years of experience completing projects on a hospital campus of similar size with associated rules and regulations. Work portfolio to be included in RFQ package.
2. Bidders must supply at least three (3) references (inclusive of current contact information) from
similar clients that they have successfully completed in the last five years.
3. Experience preferred with projects on data centers and IT infrastructure of similar size.
4. Must have experience with LEED/sustainable design.
5. Principal must be a NYS licensed architect/professional engineer.
6. Provide a list of staff members, titles, and credentials.
7. Must be familiar with the Certificate of Need (CON) documents utilized by Stony Brook Medicine
representatives.

Stony Brook Medicine (SBM) is committed to follow the Hospital's leadership mandate to implements sustainable and/or energy conserving products / building materials that would be required to achieve a minimum of LEED Silver status. LEED certification may or may not be applied for but the required documentation should be appropriately available upon the request of SBM. Therefore, procured products shall meet the established sustainable standards consistent to their restrictive industries such as Green Guard, FloorScore for flooring products, BIFMA for Business and Institutional furniture, CertiPUR-US for products containing foam material, etc. All vendor estimates, proposals, quotes must be accompanied with the appropriate reference to the respective certifying agency and or the products within the design that meet these standards.

N.Y. State Finance Law §139-l

Pursuant to N.Y. State Finance Law §139-l, every bid made on or after January 1, 2019 to the State of any public department or agency thereof, where competitive bidding is required by statute, rule or regulation, for work or services performed or to be performed or goods sold or to be sold, and where otherwise required by such public department or agency, shall contain a certification that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of N.Y. State Labor Law §201-g.

N.Y. State Labor Law §201-g provides requirements for such policy and training and directs the Department of Labor, in consultation with the Division of Human Rights, to create and publish a model sexual harassment prevention guidance document, sexual harassment prevent policy and sexual harassment training program that employers may utilize to meet the requirements of N.Y. State Labor Law §201-g. The model sexual harassment prevention policy, model sexual harassment training materials, and further guidance for employers, can be found online at the following URL: https://www.ny.gov/combating-sexual-harassment-workplace/employers .

Pursuant to N.Y. State Finance Law §139-l, any bid by a corporate bidder containing the certification required above shall be deemed to have been authorized by the board of directors of such bidder, and such authorization shall be deemed to include the signing and submission of such bid and the inclusion therein of such statement as the act and deed of the bidder

If the bidder cannot make the required certification, such bidder shall so state and shall furnish with the bid a signed statement that sets forth in detail the reasons that the bidder cannot make the certification. After review and consideration of such statement, SUNY may reject the bid or may decide that there are sufficient reasons to accept the bid without such certification.

The certification required above can be found on Exhibit’s E and H which bidder must submit with this bid.

This procurement is subject to NYS Finance Law 139 j&k, AKA the Lobby Law and in accordance with NYS Lobbying Law 139 requirements, effective immediately this procurement is in a “Restricted Period”. This restricted period will be in effect until an award for this product and/or service has been fully executed. Vendors are cautioned that the only permissible contact for this procurement is Jennifer Mendez Hospital Purchasing Michael.dillon@Stonybrookmedicine.edu . Failure to comply with this requirement can range from no contract to debarment from sales to any NYS Agency. Successful bidder will be required to complete and submit documents related to NYS Finance Law 139 j&k, and Public Officer Law.

Successful bidder shall be required to submit valid and current proof of NYS Workman’s Compensation and Disability Insurance forms.

All bidders must demonstrate their ability to meet specified Service Disabled Veteran Owned and Minority/Women Owned Business Participation Goals as stated in this advertisement and submit MWBE and SDVOB Utilization Plans on forms 7555-15 with their RFQ response if a Consultant or Utilization Plans on forms 7557-107 and 7564-107 if a Contractor with their IFB response.

The University recommends that vendors file the required CCA-2 online via the VendRep. To enroll in and use the VendRep, see the VendRep instructions at http://www.osc.state.ny.us/vendrep/vendor_index.htm or go directly to the VendRep online at http://portal.osc.state.ny.us . To requires assistance, contact the Office of the State Comptroller’s (“OSC”_ Help Desk at 866-370-4672 or 518-408-4672 or by email at ciohelpdesk@osc.state.ny.us

The State University Hospital @ Stony Brook reserves the right to request clarifications from offeror’s for the purpose of assuring a full understanding of responsiveness and further reservices the righty to permit revisions from all offeror’s determined to be susceptible to being selected for contract award, prior to award.

State University Hospital @stony Brook reserves the right to reject separable portions of any offer, to negotiate terms and conditions consistent with the solicitation, and to make an award for any or all remaining portions.

State University Hospital @ Stony Brook reserves the right to eliminate mandatory requirements unmet by all offeror’s. Any additional vendors terms which are attached or referenced with a submission shall not be considered part of the RFQ or proposal, but shall be deemed included for information purposes only.

State University Hospital @ Stony Brook reserves the right to terminate any resulting contract in the event it is found that (1) the certification filed by the offeror in accordance with the State Finance Law sections 139-j and 139k was intentionally false or intentionally incomplete; and/or (2) the submission or offeror in accordance with Tax Law Section 5-a was false or incomplete. Upon such finding, the Hospital may exercise its termination right by providing written notification to the consultant in accordance with the written notification terms of the contract.