The Board intends to contract with a vendor for the provision of meeting room space in New York City for the July 2023 New York State bar examination.
The requirements are as follows:
(1) The Board estimates that it may need up to a total of 4,500 seats in the area covered by New York City, Long Island, and Westchester County. Preference will be given to bids that can accommodate all candidates, but the Board will still consider bids that can supply at least 500 seats. Multiple awards may be made to meet the total needed seating capacity. Testing in one large facility is preferred. The facility must be located within close proximity to public transportation.
(2) Dates are: Monday, July 24, 2023 (move-in)
Tuesday, July 25, 2023 (testing)
Wednesday, July 26, 2023 (testing)
(3) The Board and its representatives will arrive at the location on Monday to set up/inspect the meeting space. The Board must have exclusive access to the meeting space from 6:00AM on Monday through 6:00PM on Wednesday, without interruption.
(4) Candidates must be seated at tables 6 feet in length, with two candidates per table.
(5) Tables must be smooth top (no wood). If the bidder is unable to supply the required tables, please state so on the bid sheet in the “Notes” section.
(6) Room must be available for a proctor chair and table for every 24 candidates
(7) Room must be available for a headquarters area for storage of examination materials, etc. during the examination.
(8) Room must be available for a Personal Belongings Room where candidates will leave coats, backpacks, etc. during the examination.
(9) The facility must be a quiet testing space equipped with adequate lighting, HVAC, and restrooms.
(10) Audio systems (microphones, speakers, etc.) must be available for each room so that oral instructions can be heard by all candidates.
(11) The facility must be able to provide electrical wiring (i.e. power strips, outlets) to EVERY candidate seat.
(12) All vendors must adhere to any social distancing requirements and limitations on density.
The facility must: (1) be accessible to individuals with disabilities; (2) have adequate lighting for testing; (3) have adequate HVAC; (4) have adequate restrooms; (5) have a sound system; and (6) have a loading dock or area for receiving the Board’s examination materials. The loading dock/area must be available by 6:00AM each morning and up until 6:00PM each night.