AD ID #2107637 Stony Brook University Hospital intends to make an award for the above noted commodity, product and/or service. A sealed bid will be held. If you are interested in providing a proposal for the above commodity/product and/or service, you must contact the appropriately designated Campus contact in this advertisement within 15 business days of this Advertisement Notice. The main features of the work to be done under the Contract, in accordance with the Contract Documents shall include, but not be limited to the following:

The work to be done under the Contract, in accordance with the Contract Documents, consists of performing, installing, furnishing and supplying all materials, equipment, labor and incidentals necessary or convenient for the construction of Project Number 24686, L5 Information Desk Renovation and carry out all of the duties and obligations imposed upon the Contractor by the Contract Documents.

The main Mechanical features of the work shall include, but not be limited to the following:

Stony Brook Hospital Architectural Services has conducted a thorough review of the existing L5 Information Desk. Following this assessment, they have produced a set of drawings aimed at replacing the current desk to enhance security measures and elevate the standard of care provided to patients and visitors. This initiative is poised to significantly improve the overall patient experience at Stony Brook Hospital.

The Plan documents may be examined free of charge by accessing the following Dropbox Link. (Please use Google Chrome or Firefox to download.)

https://www.dropbox.com/scl/fo/4sf8j2dkmedpt6zvffem6/h?rlkey=k9kkidqnpg6j80ucssqtknzgc&dl=0

Complete sets of Contract Documents for bidding may be obtained free of charge from Jennifer Mendez. Stony Brook University Hospital Purchasing, at Jennifer.Mendez@stonybrookmedicine.edu . Documents will only be provided to potential bidders electronically via e-mail for this project. This will allow for inclusion on the Project’s Plan Holders List and direct receipt of any addenda and/or clarifications that may be issued. Bids submitted by contractors who have obtained forms in any other manner will be considered informal.

Interested Prime Contractor Bidders must be present at both Mandatory Bidders Conference and Site Walkthrough, in order to submit a bid response. The contractor representative attending each meeting/visit does not have to be the same person, but it is suggested.

TimeLine:

• Mandatory Bidders Conference - A mandatory walkthrough and bidders conference will be held on March 27, 2024 @ 10:00 a.m. at the hospital. Interested Contractors must RSVP their intent to attend the scheduled conference to: Jennifer.Mendez@stonybrookmedicine.edu no later than 12:00 noon one (1) business day(s) before the scheduled conference, March 26, 2024. Upon receipt, contractors will receive a confirmation which will include access to the bid package documents and directions to meeting place.
• Site visit – If needed, will follow immediately after the Bidders conference on March 27, 2024.
• Meeting location: Main Hospital Entrance (by Information Booth) Stony Brook University Hospital 101 Nicholls Rd. Stony Brook, NY 11794. Please allot enough time for parking and to get a visitor’s pass.
• RFI's (Request for Information - Technical Questions) All Bidders’ questions must be submitted in writing, citing the particular IFB page, section and paragraph number where applicable to Jennifer.Mendez@stonybrookmedicine.edu by March 29, 2024 by 4:00 PM or sooner. Questions received after the closing date for inquiries will not be answered. All questions must be relevant to the Bidder’s response to this IFB.
• RFI Responses - Copies of all relevant questions, with official responses, will be provided in writing to all Bidders who have requested this IFB by April 3, 2023 or as soon thereafter as possible. Only written answers are official.
• Submission of Bids – Bids must be sealed and submitted in triplicate, one with all original signatures, in accordance with the instructions contained in the Information for Bidders, this advertisement, Notice to Bidders and IFB package. Security will be required for each bid in an amount not less than five (5) percent of the Total Bid. Refer to Information for bidders, 7554-06, for additional information on bid security.
• Bids, whether mailed or dropped off, must have the following address and information stated on the outside of the sealed package: Stony Brook University Hospital Purchasing Attn: Jennifer Mendez 2000 Ocean Avenue Suite 1 Ronkonkoma, NY 11779. IFB 23/24-060 L5 Information Desk Renovation Due April 10, 2024 at 3:00 pm.
• Bid Opening: Proposals will be opened and read aloud on April 10, 2024 at 3:00 PM Stony Brook University Hospital Purchasing 2000 Ocean Ave. Main Conference Room

1. Estimated Project Start Date: May 2024
2. Estimated Project Completion Date: May 2025

The following items must be submitted with IFB response:

1. 7554-07 Contractor Proposal
2. Bid Bond or other means of security as per Information for Bidders Section 6
3. Exhibit H- Finance Law 139-I Sexual Harassment Certification
4. Exhibit E (EO 177 Certification)
5. Exhibit L
6. Exhibit N
7. Exhibit R - EO16
8. List of Sub-Contractors with same minimum requirements as Bidder
9. Working plan and schedule as per section 8 of the Information for Bidders
10. Schedule of Values
11. Signed IFB cover page
12. MWBE 7557-107 Utilization Plan
13. MWBE 7557- 108 EEO Staffing Plan
14. SDVOB 7564-107 Utilization Plan
15. SDVOB 7564-108 EEO Staffing Plan
16. Signed Amendments
17. MWBE SDVOB EEO Policy 7557-104
18. 7554-20 Bidder’s Certifications
19. Equipment Submittals (if applicable)
20. Vendor Responsibility Online Questionnaire Certification completed within the past 6 months By filing the required CCA-2 online via the VendRep. To enroll in and use the VendRep, see the VendRep Instructions at http://www.osc.state.ny.us/vendrep/vendor_index.htm or go directly to the VendRep online at https://portal.osc.state.ny.us . To request assistance, contact the Office of the State Comptroller’s (“OSC”) Help Desk at 866-370-4672 or 518- 408-4672 or by email at ciohelpdesk@osc.state.ny.us

This is a prevailing wage project. NYS Department of labor has assigned PRC Schedule #2024002906 for this project.

Minimum Qualifications Required by Prime Contractor and Sub Contractor(s) (See section 7 of Information for bidders which includes):

1. Contractor must provide a list of subcontractors for approval with bid submission. Sub-contractor’s qualifications must meet or exceed, those of the bidding contractor.
2. A bidder must demonstrate, to the satisfaction of the University, that it has successfully completed three (3) contracts similar in size, scope and complexity to this contract within the last five (5) years.
3. References should include brief descriptions of the projects of similar scope including location, project size and scope, original budget estimate, client references with contact numbers and completed budget for the projects and scheduled/actual completion dates.
4. Contractor shall provide a Company Organization chart with key staff members to be assigned to this project so we understand the direct oversite of the project from office to job site staff. Contractor shall provide exceptional “A” Team members with company resumes that will directly reference to jobs of similar size and scope.

Stony Brook Medicine (SBM) is committed to follow the Hospital's leadership mandate to implements sustainable and/or energy conserving products / building materials that would be required to achieve a minimum of LEED Silver status. LEED certification may or may not be applied for but the required documentation should be appropriately available upon the request of SBM.

Therefore, procured products shall meet the established sustainable standards consistent to their restrictive industries such as Green Guard, FloorScore for flooring products, BIFMA for Business and Institutional furniture, CertiPUR-US for products containing foam material, etc. All vendor estimates, proposals, quotes must be accompanied with the appropriate reference to the respective certifying agency.

N.Y. State Finance Law §139- l

Pursuant to N.Y. State Finance Law §139-l, every bid made on or after January 1, 2019 to the State of any public department or agency thereof, where competitive bidding is required by statute, rule or regulation, for work or services performed or to be performed or goods sold or to be sold, and where otherwise required by such public department or agency, shall contain a certification that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of N.Y. State Labor Law §201-g.

N.Y. State Labor Law §201-g provides requirements for such policy and training and directs the Department of Labor, in consultation with the Division of Human Rights, to create and publish a model sexual harassment prevention guidance document, sexual harassment prevent policy and sexual harassment training program that employers may utilize to meet the requirements of N.Y. State Labor Law §201-g. The model sexual harassment prevention policy, model sexual harassment training materials, and further guidance for employers, can be found online at the following URL: https://www.ny.gov/combating-sexual-harassment-workplace/employers .

Pursuant to N.Y. State Finance Law §139-l, any bid by a corporate bidder containing the certification required above shall be deemed to have been authorized by the board of directors of such bidder, and such authorization shall be deemed to include the signing and submission of such bid and the inclusion therein of such statement as the act and deed of the bidder.

If the bidder cannot make the required certification, such bidder shall so state and shall furnish with the bid a signed statement that sets forth in detail the reasons that the bidder cannot make the certification. After review and consideration of such statement, SUNY may reject the bid or may decide that there are sufficient reasons to accept the bid without such certification.

The certification required above can be found on Exhibit’s E and H which bidder must submit with this bid.

This procurement is subject to NYS Finance Law 139 j&k, AKA the Lobby Law and in accordance with NYS Lobbying Law 139 requirements, effective immediately this procurement is in a “Restricted Period”. This restricted period will be in effect until an award for this product and/or service has been fully executed. Vendors are cautioned that the only permissible contact for this procurement is Jennifer Mendez Hospital Purchasing Jennifer.Mendez@stonybrookmedicine.edu . Failure to comply with this requirement can range from no contract to debarment from sales to any NYS Agency. Successful bidder will be required to complete and submit documents related to NYS Finance Law 139 j&k, and Public Officer Law.

Successful bidder shall be required to submit valid and current proof of NYS Workman’s Compensation and Disability Insurance forms. If you propose to submit a bid, it must be sent to the address noted and received by the date and time provided in this advertisement.

All bidders must demonstrate their ability to meet specified Service Disabled Veteran Owned and Minority/Women Owned Business Participation Goals as stated in this advertisement and submit preliminary MWBE and SDVOB Utilization Plans (forms 7557-107 and 7564-107) with their IFB response.

Service-Disabled Veteran-Owned Set Aside: No

Minority Owned Sub-Contracting Goal: 15%

Women Owned Sub-Contracting Goal: 15%

Service-Disabled Veteran-Owned Business Contracting Goal: 6%

Due date: 4/10/2024

Contract term: One (1) Year.

County(ies): Suffolk