The City of Rochester is seeking proposals from consultants to provide assistance with creating and managing marketing and social media content for programs and events at the Rochester Public Market.
The Rochester Public Market, located at 280 North Union Street, is open Tuesday, Thursday, and Saturday year-round as well as up to 60 additional dates annually for Market related events. Over 3,000,000 customers and guests visit the Market each year. The Market has an extensive web presence as well as Facebook, Instagram and Twitter accounts. The market also issues numerous press releases and media advisories. The person (or persons) selected will be responsible for creating and managing the marketing and social media content for the Public Market with assistance from the City’s Graphic Design and Communications staff and Market personnel. The time commitment for these duties is varied dependent on the season and activities at the facility with an estimate of 5 – 10 hours per week.

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Communications

All communications by parties who have indicated an intent to submit or have submitted a RFP in response to this RFP, including any questions or requests for clarifications, submission of the RFP, requests for status updates about the RFP selection process and any other inquiries whatsoever concerning this RFP shall be sent via email to the following City staff person:

James Farr, Director of Markets
City of Rochester Department of Recreation and Youth Services
James.Farr@CityofRochester.gov

No contact is permitted with any other City staff member with regard to this RFP during the RFP process unless specifically authorized in writing. Prohibited contact may be grounds for disqualification.
To ensure that all Respondents have a clear understanding of the scope and requirements of this RFP, the city will respond to all timely questions submitted via e-mail to the City Contact by the question deadline stated above. Questions and the responding answers will be sent via e-mail to all Respondents who have provided an e-mail address to the City Contact and will be posted on the City’s web page for this RFP. The City’s failure to timely respond or provide responses to any questions shall not delay or invalidate the City’s right to make a decision to award an agreement pursuant to this RFP.
The city will make every reasonable effort to keep Respondents informed about the RFP process. Notifications about timeline date changes, amendments to the RFP and other information about the RFP will be sent by e-mail to Respondents who have provided an e-mail address to the City Contact and will be posted on the City’s website for this RFP. The City’s failure to provide such information shall not delay or invalidate the City’s right to make a decision to award an agreement pursuant to this RFP.

Timeline

Activity	Time	Date
RFP Release	9:00 AM	February 20, 2024
Deadline for questions	12:00 PM	February 26, 2024
Response for questions submitted.	5:00 PM	March 4, 2024
Proposals due	12:00 PM	March 14, 2024
Consultant Selection Notification	9:00 AM	March 20, 2024
Agreement Start Date	9:00 AM	April 2024, anticipated

The dates shown above may be subject to change within the City of Rochester’s sole discretion and upon written notification as set forth herein.