The Rochester Public Library ( RPL) and Monroe County Library System MCLS Boards of Trustees seek professional assistance in locating and recruiting highly qualified candidates to be considered for the position of Library Director. The broad search will identify the best executive-level candidates from the library profession. The firm or consultant selected will report to the Presidents of the RPL and MCLS Boards of Trustees but will work directly with Ana Suro, Manager of Library Administration. Consultant services will be paid for through a contract between the firm/consultant and the Friends & Foundation of the Rochester Public Library.

Click here to view the RFP and Cover Letter >>

Timeline

The RPL and MCLS boards of trustees anticipate recruitment will begin in May 2024, with interviews occurring July–September, with an offer made by the end of November. The new Director is expected to start in early 2025.

Proposal Submissions

Proposals must be submitted online to Debi Mansour at debi.mansour@libraryweb.org by 5:00 pm on February 28 to be considered. Proposals received after the stated date and time will not be considered. Requests for clarification concerning this RFP should be directed to Debi Mansour at debi.mansour@libraryweb.org no later than February 21 at 5:00 pm.

Proposals must include:

1. The name and address of your firm or consulting business. Describe the type of entity of your business – e.g., corporation, general partnership, LLC, M/WBE status, etc. Indicate in what state and year your business entity was incorporated or formed.

2. Provide a brief history of your business, including years of operation, general business description, number of clients serviced, types of services generally offered, size of firm, and statement of customer service philosophy.

3. Describe the background, experience, and capabilities of your firm as it relates to the Scope of Work as described above. Highlight any successful placements in other large urban public libraries or non-profit entities during the last 5 years. Include a list of recruitment activities listing the name of the organization, the location, and the time spent to complete the recruitment process.

4. Identify key personnel in the firm who will be assigned to perform services for this contract, and who will provide continuing support throughout the term of the contract. Provide resumes stating the qualifications of key personnel and provide a statement confirming the availability, continuity, and accessibility of the individuals who will be assigned to manage this contract.

5. Identify all subcontractors you intend to use to fulfill the scope of work. For each subcontractor listed, include the products or services they will supply and the percentage of the overall scope of work the subcontractor will perform.

6. List three clients (public libraries, non-profits, or government entities) for whom you have provided executive search services in the last 5 years. Provide names, email, and telephone contacts for each.

7. Provide specific costs for services, fee payment schedules, and cost guarantees for each activity listed in the Scope of Work above. Include an hourly rate and description of services performed beyond the normal scope of services that would be included in a contract in New York State. 8. Describe the separation of service terms typically required by your firm.