The City of Rochester (City) is seeking proposals from qualified Consultants (“Consultants”) to provide Catering Services for youth and adults at various programs and special events (the “Project”). Please note the rolling deadline for Summer vs. School Year programming. If your organization would like to be considered as an Approved Vendor for Summer 2024 programming, applications must be received by 11:59 PM on March 3, 2024. All other proposals to be on the Approved Vendor list will be accepted on a rolling basis with a deadline of 11:59 PM on June 30, 2024. Please note that the Approved Vendor List will be valid for three (3) years.

Click here to view RFQ>>

• Appendix A
• Appendix B
• Appendix C

Communications

All communications by parties who have indicated an intent to submit or have submitted a proposal in response to this RFQ (“Respondents”), including any questions or requests for clarifications, submission of the proposal, requests for status updates about the proposal selection process and any other inquiries whatsoever concerning this RFQ shall be sent, in writing, to the following City staff person (“City Contact”):

Sara Scott
DepartmentofRecreationRFP@CityofRochester.Gov

No contact is permitted with any other City staff member with regard to this RFQ during the RFQ process unless specifically authorized in writing. Prohibited contact may be grounds for disqualification.

Timeline

Activity	Time	Date
RFQ Release	8:00 AM	Monday, January 22, 2024
Deadline for Questions	11:59 PM	Sunday, January 28, 2024
Response for Questions Submitted	12:00 PM	Monday, February 5, 2024
Qualifications Due	11:59 PM	Sunday, March 3, 2024
Consultant Selection Notification	12:00 PM	Monday, March 25, 2024
Summer Programming Begins	9:00 AM	Monday, July 1, 2024

The dates shown above may be subject to change within the City of Rochester’s sole discretion and upon written notification as set forth herein.