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Contract Opportunity

Date: Month Day Year

Subject: Sources Sought for U.S. Army West Point 2024 USMA Graduation Sound Reinforcement and Lighting Requirement

W911SD-24-R-0077

THIS IS A Sources Sought Notice ONLY.

The U.S. Government desires to procure service to provide USMA Graduation Sound Reinforcement and Lighting Requirement on a small business set-aside basis, provided 2 or more qualified small businesses respond to the sources sought notice with information sufficient to support a set-aside.

Be advised that the U.S. Government will not be able to set aside this requirement if 2 or more small businesses do not respond with information to support the set-aside. We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.

This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future.

This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to the sources sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued.

If a solicitation is released, it will be synopsized on the Governmentwide Point of Entry, www.sam.gov.

It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement.

The anticipated NAICS code(s) is/are: 512211 Video Productions

A need is anticipated for the USMA Graduation Sound Reinforcement and Lighting Requirement.

In response to this sources sought, please provide:

1. Name of the firm, point of contact, phone number, email address, DUNS number, CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.

2. Identify whether your firm is interested in competing for this requirement as a prime contractor or not. Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any.

3. Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination.

Requirements:

• To provide a complete primary sound reinforcement system independent of the stadium’s existing sound system intended for football game support, provide broadcast television dais lighting system.
  
  
  
  • The system shall provide full coverage for the seating areas.
    
    
  
  
  • Loudspeakers shall be arranged so as not to obstruct the view of the graduating class from the seating areas. The contractor shall make provision to eliminate feedback for all sound support areas.
    
    
  
  
  • The contractor shall provide 1 ea. primary line balanced level feed (+4dB / 0Vu) and 2 ea. redundant balanced line level feeds of the final mix to the USMA television production system.
  
  
  
  

4. Information to help determine if the requirement for USMA Graduation Sound Reinforcement and Lighting Requirement is commercially available, including pricing information, basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

5. Identify how the Army can best structure these contract requirements to facilitate competition by and among small business concerns.

6. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition. Include the subject of the acquisition, this announcement, and the MICC POC information from the Governmentwide point of entry www.SAM.gov. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

7. Recommendations to improve the approach/specifications/draft PWS/PRS to acquiring the identified items/services.

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