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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format prescribed in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement “6923G223Q000015” constitutes the only solicitation; quotes are requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95, effective January 19, 2017.

The Solicitation number is “6923G223Q0000015” and issued as a request for quotation (RFQ). The combined synopsis/solicitation will result in a firm fixed price purchase order.

This requirement is a total set-aside for small business. Offers received from concerns that are not small business concerns shall be considered non-responsive and will be rejected (in accordance with FAR 52.219-06 Notice of Total Small Business Set-Aside which applies to this solicitation).

The associated North American Industrial Classification System (NAICS) code for this procurement is NAICS 459140 Musical Instrument and Supplies Retailers Business size standard $22.5

The United States Merchant Marine Academy (USMMA) at Kings Point, New York requires the procurement of a new musical instruments for the USMMA band

Please note this requirement incorporates “FAR PT 52.211-6 Brand Name or Equal (Aug 1999)”

In order for the quote to be considered for award the item quoted must reflect the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that "equal" products" of the brand name manufacturer, must meet the salient physical, functional, or characteristic as specified in the Quote must clearly describe any modifications the offeror plans to make in the product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer.

The Contracting Officer is not responsible for locating or obtaining any information not

identified in the offer. Offer must clearly indicate that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

Delivery shall be F.O.B to:

United States Merchant Marine Academy

300 Steamboat Road

Kings Bridge, NY 11024

ATTN: GINA DREHER

REQUIREMENTS

INSTRUMENT BRAND MODEL

Woodwinds

PiccoloYamahaYPC-624 QTY 4

FluteYamahaYFL-4625 QTY 5

ClarinetBuffetR13 Greenline5 QTY 5

Bass ClarinetYamahaYCL-2211 QTY 1

Alto SaxYamahaYAS-4808 QTY 8

Tenor SaxYamahaYTS-4804 QTY 4

Bari SaxYamahaYBS-4801 QTY 1

Brass

TrumpetYamaha QTY 12

Marching EuphoniumYamahaYEP-202M4 QTY 4

TromboneYamahaYSL-448G8 QTY 8

Concert TubaYamahaYBB-105WC Series 3 valve 3/4 BBb4 QTY 4

Percussion

Drum SetTama Imperialstar 5 piece complete with 22 inch bass drum Meinl HCS Cymbals Hairline Light Blue QTY 1

Grand Total: ____________________________

*Manufacturer shall warranty all of the components utilized for a minimum of 1 year to be free from defect

*PLEASE FILL IN, SIGN AND RETURN WITH QUOTE.

REQUIRED DELIVERY DATE: 30 days after notice of award

BASIS FOR AWARD:

Award will be made to the responsible, technically acceptable offeror, whose quote, conforming to the combined Synopsis/Solicitation, offers the lowest price technically acceptable (LPTA).

In order for the quote to be considered for award the item quoted must reflect the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that "equal" products" of the brand name manufacturer, must meet the salient physical, functional, or characteristic as specified in the Quote must clearly describe any modifications the offeror plans to make in the product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

The Contracting Officer will evaluate "equal" products on the basis of information furnished by

the offeror or identified in the offer and reasonably available to the Contracting Officer.

The Contracting Officer is not responsible for locating or obtaining any information not

identified in the offer. Offer must clearly indicate that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

To be awarded this contract, the offeror must be registered in SAM. SAM information may be found at: https://beta.sam.gov/

The provision at 52.212-3 Offeror Representations and Certifications-Commercial items, applies to this solicitation and must be completed via Online Representations and Certifications application (ORCA) at https://beta.sam.gov/

All responsible sources may submit a response which, if timely received, will be considered by

the agency

Quotes may be emailed to:

felizc@usmma.edu

Attention: Carmen I. Feliz, Contracting

Officer(6923G223Q0000015)

TERMS OF DELIVERY- Delivery shall be FOB Destination

CLAUSES-52.252-2 Clauses Incorporated by Reference

This solicitation incorporates one or more clauses by reference with the same force and

effect as if they were given in full text. Upon request, the Contracting Officer will make their

full text available. Also, the full text of a clause may be accessed electronically at the

following internet address: Federal Acquisition Regulations (52) https://www.acquistion.gov/COMP/FAR/CURRENT/HTML/FARTOCP52.HTML

The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this

solicitation. The provision at 52.212-2, Evaluation-Commercial items (OCT 2014) applies to

this acquisition. (a) The Government will award a contract resulting from this solicitation to the

responsible offeror whose offer conforming to the solicitation will be deemed the lowest price

technically acceptable offer. Delivery, technical capability and past performance will be evaluated to determine technical acceptability. The clause at 52.212-4, Contract Terms and

Conditions - Commercial items, applies to this acquisition.

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive

Orders-Commercial Items is incorporated into this solicitation, however, only the following clauses apply to this acquisition:

52.219-6, 52.222-3, 52.222-19, 52.222-21,

52.222-26, 52.222-36 and 52.232-33.

INVOICE SUBMISSION INSTRUCTIONS

The Contractor may submit invoices in electronic format

INVOICES

Effective February 1, 2021 the Department of Transportation (DOT) has implemented a new invoicing processing system Delphi electronic Invoicing web portal to submit your invoice(s). The login can be found at: www.login.gov. Please see the attached instructions to help you to

set-up a user name and password and information on how to submit your invoice(s). There is also a training video to help you to submit your invoice(s) located at: https://einvoice.esc.gov then click on Vendor training

For information regarding this solicitation or any questions, please contact via email

Carmen I. Feliz, Contracting Officer Email: felizc@usmma.edu

Primary Point of Contact: CARMEN I. FELIZ

felizc@usmma.edu Phone: 516-726-6149

Secondary Point of Contact: Amit Narine, Contract Specialist

Email: narinea@usmma.edu Phone: 516-726-6032

DATE AND TIME:

Signed quotes are due NO LATER THAN 0900 AM ET on September 5th, 2023

All responsible sources may submit a response which, if timely received, will be considered by the agency

Quotes can be emailed to:

Carmen I. Feliz, Contracting Officer Email: felizc@usmma.edu

Primary Point of Contact: CARMEN I. FELIZ

felizc@usmma.edu Phone: 516-726-6149

Secondary Point of Contact: Amit Narine, Contract Specialist

Email: narinea@usmma.edu Phone: 516-726-6032

Attention: Carmen I. Feliz, Contracting Officer (6923G223Q0000015)

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