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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format prescribed in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement “6923G223Q000011” constitutes the only solicitation; quotes are requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95, effective January 19, 2017.

The Solicitation number is “6923G223Q0000011” and issued as a request for quotation (RFQ). The combined synopsis/solicitation will result in a firm fixed price purchase order.

This requirement is a total set-aside for small business. Offers received from concerns that are not small business concerns shall be considered non-responsive and will be rejected (in accordance with FAR 52.219-06 Notice of Total Small Business Set-Aside which applies to this solicitation).

The associated North American Industrial Classification System (NAICS) code for this procurement is 423740 – Refrigeration Equipment and Supplies Merchant Wholesalers size standards of employees 125

The United States Merchant Marine Academy (USMMA) at Kings Point, New York requires the procurement of a new educational refrigeration training unit on a mobile platform for use in the Marine Engineering Refrigeration Lab G09 for various undergraduate courses and programs. Unit should be name brand or similar to “Hampden H-CRT-1 Refrigeration Training Unit with data collection”

Please note this requirement incorporates “FAR PT 52.211-6 Brand Name or Equal (Aug 1999)”

In order for the quote to be considered for award the item quoted must reflect the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that "equal" products" of the brand name manufacturer, must meet the salient physical, functional, or characteristic as specified in the Quote must clearly describe any modifications the offeror plans to make in the product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer.

The Contracting Officer is not responsible for locating or obtaining any information not

identified in the offer. Offer must clearly indicate that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

Scope Of Work

The United States Merchant Marine Academy (USMMA) at Kings Point, New York requires the procurement of a new educational refrigeration training unit on a mobile platform for use in the Marine Engineering Refrigeration Lab G09 for various undergraduate courses and programs. Unit should be name brand or similar to “Hampden H-CRT-1 Refrigeration Training Unit with data collection”

The refrigeration training unit shall be on a mobile platform for use in the Marine Engineering Refrigeration Lab G09 for various undergraduate courses and programs. Unit should be name brand or similar to “Hampden H-CRT-1 Refrigeration Training Unit with data collection”

Delivery shall be F.O.B to: Refrigeration Lab G09, in Gibbs Hall, at the United States Merchant Marine Academy, 300 Steamboat Road, Kings Point, N.Y. 11024.

Description

The training system will meet or exceed the reliability and precision that is required of an engineering training unit utilizing modern day components and instrumentation, including the ability to data log and distribute data to students. The new training unit will be utilized to support Marine Engineering undergraduate classes including Refrigeration Labs and Introduction to Marine Engineering Labs. It has the potential to support KP Scholar efforts and Independent studies.

Statement of Work

Refrigeration training system shall be pre-assembled and delivered to the Gibbs Hall Refrigeration Lab G09

The educational refrigeration training system shall meet or exceed the following requirements:

*Unit Dimensions Height- 78inches max, Length – 84 inches max, Depth – 30 inches max

*Unit Total Weight – 1000 lbs. max on wheeled wide platform to minimize tipping hazard

*Electrical Power: 120VAC 60 Hz 13-amp max

*Refrigerant: R-410A preferred, R-134a acceptable

*Unit shall not require an internet access to operate, for updates, or troubleshooting

*Unit shall be capable of data logging, data storage, and ability to transfer data to portable media

*Unit shall be capable of generating variable loads

*Unit shall have full instrumentation for pressure, temperature, and flow at intakes and discharges of all system components

*Unit shall have service ports to add/remove refrigerant as necessary

*Unit shall have low- and high-pressure protection

*Unit should have adequate insulation to limit environmental influence

*Unit should have the capability to act as a heat pump as well as a cooling system

*Purchase shall include all components, original documentation, hardcopy and electronic warranties to be included

Quality Assurance Requirements

*Deliverer shall accomplish the delivery in accordance with all USMMA, local, state, federal, marine, and NEPA regulations that apply

*Manufacturer shall warranty all of the components utilized for a minimum of 1 year to be free from defect

REQUIREMENTS:

00001 Hampden H-CRT-1 Refrigeration Training Unit with data collection - Unit should be name brand or similar in accordance with Far PT 52.211-6 Brand Name or Equal (Aug 1999)

Grand Total $

REQUIRED DELIVERY DATE: 15 days after notice of award

BASIS FOR AWARD:

Award will be made to the responsible, technically acceptable offeror, whose quote, conforming to the combined Synopsis/Solicitation, offers the lowest price technically acceptable (LPTA).

In order for the quote to be considered for award the item quoted must reflect the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that "equal" products" of the brand name manufacturer, must meet the salient physical, functional, or characteristic as specified in the Quote must clearly describe any modifications the offeror plans to make in the product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

The Contracting Officer will evaluate "equal" products on the basis of information furnished by

the offeror or identified in the offer and reasonably available to the Contracting Officer.

The Contracting Officer is not responsible for locating or obtaining any information not

identified in the offer. Offer must clearly indicate that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

To be awarded this contract, the offeror must be registered in SAM. SAM information may be found at: https://beta.sam.gov/

The provision at 52.212-3 Offeror Representations and Certifications-Commercial items, applies to this solicitation and must be completed via Online Representations and Certifications application (ORCA) at https://beta.sam.gov/

Required date NLT 15 days after receipt of order

All responsible sources may submit a response which, if timely received, will be considered by

the agency

Quotes may be emailed to:

felizc@usmma.edu

Attention: Carmen I. Feliz, Contracting

Officer(6923G223Q0000011)

TERMS OF DELIVERY- Delivery shall be FOB Destination

CLAUSES-52.252-2 Clauses Incorporated by Reference

This solicitation incorporates one or more clauses by reference with the same force and

effect as if they were given in full text. Upon request, the Contracting Officer will make their

full text available. Also, the full text of a clause may be accessed electronically at the

following internet address: Federal Acquisition Regulations (52) https://www.acquistion.gov/COMP/FAR/CURRENT/HTML/FARTOCP52.HTML

The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this

solicitation. The provision at 52.212-2, Evaluation-Commercial items (OCT 2014) applies to

this acquisition. (a) The Government will award a contract resulting from this solicitation to the

responsible offeror whose offer conforming to the solicitation will be deemed the lowest price

technically acceptable offer. Delivery, technical capability and past performance will be evaluated to determine technical acceptability. The clause at 52.212-4, Contract Terms and

Conditions - Commercial items, applies to this acquisition.

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive

Orders-Commercial Items is incorporated into this solicitation, however, only the following clauses apply to this acquisition:

52.219-6, 52.222-3, 52.222-19, 52.222-21,

52.222-26, 52.222-36 and 52.232-33.

INVOICE SUBMISSION INSTRUCTIONS

The Contractor may submit invoices in electronic format

INVOICES

Effective February 1, 2021 the Department of Transportation (DOT) has implemented a new invoicing processing system Delphi electronic Invoicing web portal to submit your invoice(s). The login can be found at: www.login.gov. Please see the attached instructions to help you to

set-up a user name and password and information on how to submit your invoice(s). There is also a training video to help you to submit your invoice(s) located at: https://einvoice.esc.gov then click on Vendor training

For information regarding this solicitation or any questions, please contact via email

Carmen I. Feliz, Contracting Officer Email: felizc@usmma.edu

Primary Point of Contact: CARMEN I. FELIZ

felizc@usmma.edu Phone: 516-726-6149

Secondary Point of Contact: Amit Narine, Contract Specialist

Email: narinea@usmma.edu Phone: 516-726-6032

DATE AND TIME:

Signed quotes are due NO LATER THAN 0900 AM ET on September 5th, 2023

All responsible sources may submit a response which, if timely received, will be considered by the agency

Quotes can be emailed to:

Carmen I. Feliz, Contracting Officer Email: felizc@usmma.edu

Primary Point of Contact: CARMEN I. FELIZ

felizc@usmma.edu Phone: 516-726-6149

Secondary Point of Contact: Amit Narine, Contract Specialist

Email: narinea@usmma.edu Phone: 516-726-6032

Attention: Carmen I. Feliz, Contracting Officer (6923G223Q0000011)

TERMS OF DELIVERY-

Delivery shall be FOB Destination

CLAUSES-

52.252-2 Clauses Incorporated by Reference

This solicitation incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the following internet address:

Federal Acquisition Regulations (52)

https://www.acquistion.gov/COMP/FAR/CURRENT/HTML/FARTOCP52.HTML

The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this solicitation.

The provision at 52.212-2, Evaluation-Commercial items (OCT 2014) applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be deemed the lowest price technically acceptable offer. Delivery, technical capability and past performance will be evaluated to determine technical acceptability.

The clause at 52.212-4, Contract Terms and Conditions - Commercial items, applies to this acquisition.

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items is incorporated into this solicitation, however, only the following clauses apply to this acquisition:

52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36 and 52.232-33.

INVOICE SUBMISSION INSTRUCTIONS –

The Contractor may submit invoices in electronic format.

INVOICES

Effective February 1, 2021 the Department of Transportation (DOT) has implemented a new invoicing processing system; Delphi eInvoicing web portal to submit your invoice(s). The login can be found at: www.login.gov. Please see the attached instructions to help you to set-up a user name and password and information on how to submit your invoice(s). There is also a training video to help you to submit your invoice(s) located at: https://einvoice.esc.gov then click on Vendor training

For information regarding this solicitation or any questions, please contact via email:

Carmen I. Feliz, Contracting Officer, Email: felizc@usmma.edu

Primary Point of Contact:

CARMEN I. FELIZ

CONTRACTING OFFICER

felizc@usmma.edu

Phone: 5167266149

Secondary Point of Contact:

AMIT NARINE

CONTRACT SPECIALIST

narinea@usmma.edu

Phone: 516-726-6032

Contracting Office Address:

MMA-5206, Division of Procurement

Kings Point, New York 11024-1699

Place of Performance:

U.S. MERCHANT MARINE ACADEMY

300 STEAMBOAT ROAD

KINGS POINT, New York 11024-1699

United States

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