The NYS Office of Mental Health and Rockland Psychiatric Center are seeking to procure, through an Invitation for Bid (IFB), a Contractor to provide Preventive Maintenance of HVAC and Refrigeration at Rockland Psychiatric Center located at 140 Old Orangeburg Road, Orangeburg, NY 10962.

The Program Work Plan with Preventative Maintenance Tasks, Equipment List, Schedule Matrix, etc. is located in Appendix D of the Contract Boilerplate. Interested Vendors should review the Contract Boilerplate and IFB document for further information. Included with these documents is a Bid Quote Sheet in Excel format that should be used to submit your bid.

A Mandatory site visit will be held on Wednesday, January 11, 2023, at 10:00 AM EST. Interested bidders are to sign in at the main entrance. Site visit registration can be accomplished by completing and sending the Site Visit Registration Form (Attachment B of the IFB) no later than January 10, 2023, at 3:00 PM EST.

The HVAC equipment is controlled and monitored by the Delta ORCA View Building Management System (BMS) and a Johnson Controls Inc. Metasys Building Management System (BMS), in the Central Utilities Plant (CUP), which are covered under a separate facility contract and maintained by another contractor. The HVAC CONTRACTOR will need to communicate and coordinate any BMS issues with the FACILITY and BMS CONTRACTOR.

Questions from bidders attending the site visit are to be submitted by Thursday, January 19, by 3:00 PM EST per the instructions in the IFB. Questions and Answers will be sent to all bidders attending the site visit, as well as posted to this ad, on January 26, 2023.

Bids are due no later than 3:00 PM EST on Thursday, February 2, 2023.

Please check the Contract Reporter website frequently for updates. Any documentation regarding this procurement will be posted.

New York State Department of Labor Prevailing Wage Rates apply to this contract.

“Pursuant to the New York State Finance Law Sections 139-j and 139-k, the Procurement Lobbying Act applies to this solicitation. Only the designated, sole point of contact listed below should be contacted during the restricted period of communication. The restricted period began with the publication of this ad and will end with the formal approval by OSC of the contractual agreement”