RFP Release date: Tuesday April 18, 2023

RFP Due Date: Wednesday May 3, 2023 at 2:00PM

Introduction

Troy Community Land Bank Corporation (“TCLB”) invites you respond to this Request for Proposals (“RFP”) for accounting services. TCLB is seeking services of a Certified CPA, utilizing Quickbooks software with limited monthly transactions. A list is attached to this RFP – “Exhibit A” includes specific work plan items and scope pertaining to this RFP.

The TCLB was established in 2016 by the City of Troy to facilitate the process of acquiring, improving, and redistributing tax-foreclosed, vacant or abandoned properties. TCLB is a local public authority, established as a land bank by the Empire State Development Corporation, the TCLB is a 501 (c)3 nonprofit organization committed to redeveloping vacant, abandoned, and under-utilized properties through community partnerships and strategic planning.

Proposals are due electronically only (complete attached bid form with required documents) no later than Wednesday May 3, 2023 at 2:00PM

Submit proposals to: director@troycommunitylandbank.org and cc: hmanfred21@aol.com

Awarded contractor must be approved by Troy Community Land Bank Board of Directors at next meeting (scheduled for May 17, 2023). Work should begin as soon as possible after award has been approved.

Proposal Requirements

• Complete and submit Bid Form (Attached “Exhibit B”)
• Proof of General Liability Insurance
• Completed non- collusion statement (“Exhibit C”)
• Provide copy of CPA license (if operating under the supervision/review of CPA- provide this relationship in a narrative as well as a photocopy of that person’s license and contact information)

Proposal Evaluation

1. Proposals will be reviewed by members of the TCLB. Evaluation and selection will be based upon the following criteria (not listed in any particular order):

• Completeness of response
• Price
• Experience

questions

Questions regarding this RFP must be submitted to Theresa Newton, director@troycommunitylandbank.org , (518) 937-7751

RFP Notification and Legal Disclosures

Those submitting proposals do so entirely at their own expense. All Proposals received in response to this RFP are subject to the conditions of this RFP. TCLB, in its sole discretion, reserves the right to modify any matter contained in this RFP; cancel or suspend this RFP or to reject any or all Proposals received in response to this RFP; decide whether a Proposal does or does not substantially comply with the submittal requirements and procedures described in this RFP; waive minor informalities of any Proposal; obtain clarification or additional information to properly evaluate a Proposal; obtain references regarding any Respondent’s past performance from any source; and negotiate a contract with the successful Respondent. Neither issuance of this RFP nor evaluation of any Proposal(s) obligates TCLB to award a contract from this RFP.

All Proposals received in response to this RFP will become the property of TCLB and will be subject to disclosure pursuant New York State Law, except those portions of a Proposal that a Respondent requests exemption from disclosure consistent with New York State Law. TCLB will take reasonable measures to hold in confidence all Proposal contents but shall not be liable for the release of any information when required by law or court order.

The contents of this RFP, any subsequent correspondence related to contract negotiations, and such other stipulations as agreed upon may be made a part of the final contract or agreement developed by TCLB. After award, the any agreements between TCLB and the successful Respondent will be a public document and not part of any agreement can be designated as “Confidential” unless permitted otherwise by law.

Required Insurance

The Contractor shall provide for itself and maintain at its own cost and expense until the completion of the Work the following forms of insurance issued by an insurance company licensed to do business in the State of New York:

• Professional Liability coverage with limits of liability not less than $500,000 (five hundred thousand dollars).

Policy should include automatic notification by carrier to Troy Community Land Bank of lapse in insurance at any time.

Exhibit A Scope of Services

ACCOUNTING SERVICES

Accounting Services to include:

• Maintaining the General Ledger and financial reporting for the TCLB utilizing the Chart of Accounts mandated for Land Banks.

• Tracking per project expenditures by sites (usually max 18-20 sites; done via Quickbooks)
• Monthly reconciliation of 2 checking accounts (Board Treasurer will write checks)

• Maintenance of books in Quickbooks
• Providing monthly reports to TCLB Board and committees (QB generated reports)
• Providing financial information necessary to complete annual audit and annual PARIS report
• Attend TCLB meetings as needed, either in person or remotely. Anticipated 3 - 6 x per year, during regular work hours.

*The Troy Community Land Bank requires no payroll services, retains a separate CPA firm for annual audits and anticipates work to be fully remote.

FULL RFP PACKET WITH REQUIRED DOCUMENTS IS ATTACHED TO THIS AD