Installation of Motorized Shades at Studley Theater 2023

SUNY Project No. 18:75

1.1 Project Description:

The scope of work for this project consists of providing and installing new motorized solar and blackout shade system at various window locations in the Old Main Building at Studley Theater. The main features of the work shall include, but are not limited to the following:

1. Major work includes:

1. Removing all existing window metal shade brackets at head of top section of window units, all rope cleat supports, and any other item that is in the way of installing new shades and materials.

1. Providing and installing new quiet motorized dual motor roller shade systems with power panels, electronic drive rollers, blackout and solar shades mounted in double shade bracket design (holds 2 shades in one bracket) with removable fascia, room darkening side channels, wireless control switches and remotes, as shown on the drawings, as stated in the specifications, and as per the written and published product data specifications and written installation instructions by the manufacturer Mecho Shade Systems, LLC which is the basis-of-design or college “approved equal”. Programming shall also be considered part of the work.

1. Providing and installing all new surface mounted wire mold raceway, Series 2400D low profile dual channel raceway for power and low voltage cable in color ivory with all required bases, covers, internal and external elbows, clips, fittings, couplings, and device boxes; including all new wiring and low voltage cable by an electrical contractor as coordinated with the new motorized shades and electrical specification.

1. All new surface mounted raceway to be run from each new motorized shade motors vertically at windows, then to be run horizontally on top of existing molding just below lowest existing windows and at top of existing wallboard paneling to new wireless control switches (one at each side of stage) and as close as possible to proscenium opening.

1. Power for new shades to come from power panel “LPT1” located in Lighting Control/Dimmer System room above stage area. New wireless control switches with remote device shall be programmed to operate solar shades separate from blackout shade with option to control solar and blackout shades at same time, and independently at each side of stage or room.

1. Providing and coordination of required scaffolding with adjustable leveling legs or casters that will not damage existing folding chair seating and sloping flooring at auditorium and balcony levels during the work. Flooring slopes down toward stage from theater lobby entrance into auditorium.

1. Contractor shall be advised that:

1. At front of existing theater near stage, the top window head height is approximately 28’-0” above finish flooring, but Contractor to understand this information is provided for informational purposes and is to be field verified by Contractor. College not responsible for Contractor failure to verify.

1. There will be ongoing work at the exterior stairs and building entries at Studley Theater during this project and shall make accommodations to provide and maintain full access and coordination with building occupants and other contractors as needed.

1. The project site will be unavailable from July 12, 2023 to August 2, 2023 to allow Piano Summer Events to occur. Currently the known event dates for Piano Summer are July 15 ^th , 22 ^nd , and the 28 ^th though these exact dates may be subject to change. Therefore, Contractor to ensure project site is free of any work materials and cleaned to a ready to use condition without the need for further cleaning.

1. Contractor shall provide and maintain full access and egress in and out of building entry locations, residence halls, classrooms, offices, non-work areas, and specifically at the Old Main Building.

1. Contractor, Contractors employees, and all sub-contractors to Contractor shall park employee vehicle(s) in the College approved location during all times of work, and each contractor and sub-contractor employee shall purchase a contractor parking hang tag for the duration of the work period, no exceptions.

1. Providing all labor, supervision, project coordination, tools, equipment, demolition, legal removals, and the legal recycling, disposal, and reporting of all construction waste for the renovation of the work.

1. Contractor shall be fully responsible to review all existing conditions, all dimensions, all material quantities necessary, and all new work indicated or shown; and as fully coordinated with all construction documents and specifications prior to bidding.

1. Contractor shall provide daily project clean-up of debris created by the Work, restoration of existing adjacent areas disturbed by this contract work, and final cleaning of all areas of the completed Work.

1. All work shall be completed in accord with applicable manufacturer’s materials standards; applicable NYSDOT Standards, NY State Building Code requirements, and applicable Federal & State regulation.

1. As it pertains to the Work, Contractor shall follow and adhere to the Campus Impairment Program, and especially regarding any welding work, and Contractor shall not disrupt the existing campus fire alarm system during the work, no exceptions.

1. Contractor shall provide temporary fencing as stated in the General Requirements Section D – Special Conditions, line 4 “Staging Area/Storing of Materials, and Construction Fencing”.

1. All dumpsters and storage trailers shall have solid wood members placed under wheels of these items to protect existing conditions, and dumpsters shall be placed on asphalt paving, unless approved in advance by college. Locations of these items must also be approved by college before any deliveries or installation, no exception.

1. Contractor shall leave work area in a ready to use condition without the College having to clean any areas of work where Contractor performed work.

1. Work Not Included:

Work not included in the work of the Contract shall be coordinated with the college, and shall include the work listed below, but not be limited to the following:

1. Any direct work associated with other projects by the College or by other Contractors near the work areas, but Contractor for this project shall coordinate their work as necessary.

1. Other Work not included in the work of this Contract are those items marked "N.I.C"; and/or work specifically specified or indicated on the drawings, marked "by others" or “by University “ or by College”.

1. Project Schedule:

1. The project shall commence upon award of contract, but actual construction shall not begin until after Commencement or until June 1, 2023 with Completion of all construction Work no later than the First day of Classes or by August 25, 2023. An additional 30 days will be added beyond the construction work period to allow for administrative paperwork, such applications for payment and closeout materials.

1. With their Bid Documents, Contractor shall submit a preliminary construction schedule to the College indicating how they can complete the work by the substantial completion dates stated above. Benchmark dates for major parts of the work as referenced with the specifications shall be listed in the schedule. Reference Section 22 – CPM Schedule for further information.

1. The College’s Summer Session Classes will be in operation on campus and the Old Main Building will have occupants during the Work and is one of the College’s main classroom buildings. The Contractor shall coordinate his Work with the College and provide portable fencing and temporary pathways as necessary to reroute traffic to and from buildings around the work areas during this construction period, but as approved by College.

1. The Contractor shall employ sufficient trained, skilled work crews and provide adequate equipment and work crews as necessary to comply with the Project Schedule and complete the Work during this construction period.

1. Alternates:

1. Providing and installing MechoNet Network Interface communication and control hub system connected to new motorized shade system and centralized computer control panel system. Include all required wiring, cables, converters, software, and programming.

All work on this Contract is to be completed within/by 60 days after the date of the Notice to Proceed.

Bidding and Contract Documents may be examined free of charge at the campus and at the following locations.

SUNY New Paltz

Design & Construction

Service Building

94 S. Manheim Blvd.

New Paltz, NY 12561-2443

Point of Contact: Elissa E. Greene

Complete sets of Contract Documents for bidding may be obtained from Elissa E. Greene, Contract Administrator, SUNY New Paltz, Design & Construction Department, Service Building, 1 Hawk Drive, New Paltz, NY, 12561-2443. 845 257-3309 or via email greenee@newpaltz.edu .

Section 143 of the State Finance Law requires payment of a deposit to receive these documents. Accordingly, a deposit check of $20.00 is required. Deposits less than $50.00 are nonrefundable. Accordingly, please go to below link to pay for bid documents:

https://webapps.newpaltz.edu/marketplace/store/381/item/2103

Once I receive payment, I will email you the bid documents.

A site visit to the area where the work is to be performed has been deem unnecessary.

Bids must be submitted in duplicate in accordance with the instructions contained in the Information for Bidders. A Bid Security will be required for each bid in an amount not less than five (5) percent of the Total Bid. It is the policy of the State of New York and the State University of New York to encourage minority and women-owned business enterprise participation in this project by contractors, subcontractors and suppliers, and all bidders are expected to cooperate in implementing this policy. The State University of New York reserves the right to reject any or all bids.

In compliance with the Procurement Lobbying Act signed into law by Governor Pataki in August, 2005, and effective January 1, 2006, permissible contact by an Offeror in relation to any specific procurement in excess of $15,000 should be made only with authorized personnel of SUNY New Paltz who are designated as the contact person(s), i.e. the designated Contacts. For this IFB, those contact person(s) shall be: Elissa E. Greene, Contract Administrator, 845 257-3309, E-mail: greenee@newpaltz.edu . The restricted period for this procurement is defined as: March 15, 2023 until final contract approval by SUNY New Paltz or the Office of the State Comptroller as may be required.

Contractor should arrive early so that you can purchase a parking ticket. All visitors who park on the SUNY New Paltz campus must display a valid Visitor Parking Permit on the vehicle's dashboard or hanging from the rear view mirror, Monday - Friday between 6:30 am - 6:30 pm. Visitor permits are $3.00 and can be obtained from the Welcome Center in the Haggerty Administration lobby and the Parking Office in HAB 35 Monday-Friday 8:30 am - 5 pm (summer hours: 8:00 am - 4:00 pm). Park & Pay machines are located in the entrance of Rt. 32 Lot #28, West entrance located on Hawk drive, off Rt. 208 and Lot 5 adjacent to Parker Theater. A Visitor Permit is valid for the date of purchase only. ( View our campus map. ) Day passes purchased from the Park & Pay machines are date-stamped for 24 hours from purchase time. They must be purchased each day if necessary and cannot be pre-brought. Visitor permits allow visitors to park in any lot on campus EXCEPT for resident student lots. Overnight visitor parking is allowed ONLY in Route 32 Lot (lot 28) or Wallkill Lot (lot 30).