New York Bids > Bid Detail

Lewis C. DiStasi Pavilion RFP

Agency: The New York State Contract Reporter
Level of Government: State & Local
Category:
  • 65 - Medical, Dental, and Veterinary Equipment and Supplies
Opps ID: NBD15621231335219565
Posted Date: Apr 7, 2023
Due Date: Apr 27, 2023
Source: https://www.nyscr.ny.gov/ifram...
Issue Date: 04/07/2023 Contract Number: TBD
Lewis C. DiStasi Pavilion RFP
Description:

Lewis C. DiStasi, Jr. Pavilion
Supervisor’s Office
Town of Lloyd
12 Church Street
Highland, New York 12528
845-691-2144 x100
REQUEST FOR PROPOSALS
FOR
CONSTRUCTION OF THE LEWIS C. DISTASI, JR. PAVILION
? REQUEST FOR PROPOSAL ISSUE DATE: April 6, 2023
? PROPOSALS DUE/CLOSING DATE: April 27, 2023 10:00 a.m.
Lewis C. DiStasi, Jr. Pavilion 2
Town of Lloyd
REQUEST FOR PROPOSALS
1.1. INVITATION
The Town of Lloyd invites proposals for the construction of the “Lewis C. DiStasi, Jr. Pavilion” as set forth in the design/specification documents which are incorporated herein by reference.
1.2. ALTERNATES
The documents provide for two alternates as set forth below:
(a.) Alternate No. 1 – Multiple Ply 2x Trusses in place of solid Member Heavy Timber
Trusses. Includes the masonry shell for the bathrooms and the full storage area. Electric and Lighting controls will be located within the storage area and plumbing service and drain lines will be routed to the bathrooms and left capped for future installation.
(b.) Alternate No. 2 – Interior tiling, floor and walls up to 6’ in each restroom. Includes the full fitout of the bathrooms including plumbing, electric, mechanical and the interior slab and masonry walls.
(c.) Add Alternate No. 3 covers an upgraded Architectural Shingle for the main structure.
(d.) Add Alternate No. 4 covers upgrading the heating within the bathroom structure from unit heaters to a two-head heat pump system.
All proposals should state the amount of the increase/decrease in the base bid for inclusion of each alternate.
1.3 PLUMBING/HVAC/ELECTRICAL SPECIFICATIONS
The specifications have been drawn so as to permit separate and independent bidding upon the a.) plumbing and gas fitting, b.) heating ventilation and air conditioning apparatus and c.) the electrical wiring and standard illuminating fixtures.
The Town will accept separate and independent bidding upon each of said items. In the event the entire cost of the project exceeds $500,000.00 the Town will enter into separate Contracts for each of said items. In the event the entire cost of the project is less than $500,000.00 each bidder shall submit with its bid a separate sealed list that names each subcontractor that the bidder will use to perform work on the contract and the agreed upon amount to be paid to each for a.) plumbing and gas fitting, b.) heating ventilation and air conditioning apparatus and c.) the electrical wiring and standard illuminating fixtures.
After the low bid is announced, the sealed list of subcontractors submitted with such low bid shall be opened and the names of such subcontractors shall be announced, and thereafter any change of subcontractor or agreed upon amount to be paid to each shall require the approval of
Lewis C. DiStasi, Jr. Pavilion 3
Town of Lloyd
the Town, upon a showing presented to the Town of legitimate construction need for such change which shall be opened to public inspection.
1.4 START/COMPLETION DATES
The proposal should have a start date of on or about July 10, 2023, and a completion date of on or about October 31, 2023
SECTION 2: INSTRUCTIONS TO OFFEROR
2.1. GENERAL INVITATION
The Town of Lloyd invites all interested parties to submit proposals for the services described herein. For purposes of this RFP, the Town of Lloyd’s designee shall be Supervisor David Plavchak.
The Town of Lloyd will accept all sealed proposals for the Lewis C. DiStasi, Jr. Pavilion that either are received by hand delivery or mail and date-stamped by the Town of Lloyd no later than April 31, 2023 at 10:00 a.m. All proposals must be clearly labeled on the front of package referencing “Lewis C. DiStasi, Jr. Pavilion,” and delivered in person or via mail to:
Wendy Rosinski, Town Clerk
Town of Lloyd
12 Church Street
Highland, New York 12528
Proposals are solicited in accordance with the terms, conditions, and instructions as set forth in this RFP. Submission of proposals via telephone, facsimile, e-mail or any other method not specifically provided for herein is prohibited. Proposals must be completed in accordance with the requirements of the RFP. No amendments or changes to proposals will be accepted after the closing date and time. No proposals shall be accepted after the stated deadline. The Town of Lloyd reserves the right to reject any or all proposals at its sole discretion.
Any material misrepresentation made by an Offeror may void its proposal and eliminate its proposal from further consideration. Any proposal that is based upon violation of federal, state or local law, or is deemed to be non-responsive will be eliminated from consideration.
The Town of Lloyd shall not be responsible for any expenses or charges incurred by an Offeror in preparing or submitting a proposal, or in providing any additional information considered necessary by the Town of Lloyd in the evaluation of the proposal.
2.2. SCHEDULE
Listed below is the anticipated schedule for all actions related to this RFP. In the event that there is any change or deviation from this schedule, such change will be posted on the Town’s website at www.townoflloyd.com.
Lewis C. DiStasi, Jr. Pavilion 4
Town of Lloyd
EVENT DATE
Issuance of RFP April 6, 2023
Proposals Due by 10:00 a.m. April27, 2023
2.3. RFP REVIEW/ADDITIONAL QUESTIONS/ADDITIONAL INFORMATION
Each Offeror is responsible for carefully examining all RFP documents and thoroughly familiarizing themselves with each of the Town of Lloyd’s requirements prior to its submission of a proposal to ensure that its responses are in compliance with the RFP.
Each Offeror is responsible for conducting its own investigations and any examinations necessary to ascertain conditions and requirements affecting the requirements of this RFP. Failure to perform such investigations and examinations shall not relieve the Offeror from its obligation to comply, in every detail, with all of the provisions and requirements contained in the RFP.
Questions regarding the RFP shall be directed to the Town’s Clerk, Wendy Rosinski, wrosinski@townoflloyd.com , only. Any contact with any other Town officer or employee regarding the RFP during the procurement period may result in the rejection of any such Offeror’s proposal. Offerors shall communicate in writing only. No other communications with the Town’s designee regarding the RFP are permitted during the procurement period.
Questions received from all Offerors will be answered and shared with all Offerors via the Town’s website at www.townoflloyd.com. No other representatives of the Town are to be contacted regarding this RFP. The Town accepts no responsibility for, and the Offeror agrees not to rely upon, any verbal or written statements or representations from any other person, whether or not employed by the Town of Lloyd.
The Town may, in its sole discretion, also elect to provide both the question(s) and the written answer(s) to all known Offerors via e-mail. Offerors are solely responsible for ensuring that the Town has accurate contact information, including an e-mail address for the receipt of such correspondence. The Town does not assume any responsibility for undelivered e-mails or for the receipt of any communication sent to any Offeror.
2.4. ADDENDA AND MODIFICATIONS
The Town of Lloyd reserves the right, in its sole discretion, to amend this RFP at any time prior to the deadline for submission of the proposals. In the event that it becomes necessary to revise or expand upon any part of this RFP, all addenda, amendments, and interpretations to this RFP will be made in writing and posted on the Town of Lloyd’s website at www.townoflloyd.com. The Town may also endeavor to notify all Offerors to whom the RFP has been issued.
All addenda shall be incorporated as part of the RFP documents as though they were originally set forth. The Town of Lloyd does not assume any responsibility for the failure of an Offeror to receive any addendum.
Lewis C. DiStasi, Jr. Pavilion 5
Town of Lloyd
2.5. PROPOSAL FORMAT
Offerors are advised to adhere to the submittal requirements of the RFP. Failure to comply with the instructions of the RFP may cause a proposal to be rejected. Submission of a proposal in response to this RFP constitutes acceptance of all requirements outlined in the RFP.
The proposal must be signed by each individual Offeror or its authorized representative having the authority to legally bind the Offeror(s). The proposal shall also contain a statement that the proposal, including all proposed prices, contained therein shall remain firm and irrevocable for a period of forty-five (45) days following the Town’s receipt of such proposal and the award of the contract.
In the event that an Offeror cannot comply with any term, condition, or requirement of this RFP, such non-compliance must be clearly noted on the Offeror’s letterhead and submitted with the proposal. Offerors are cautioned that such non-compliance may result in disqualification of its proposal, at the sole discretion of the Town of Lloyd. No allowance will be made for un-noted non-compliance of any kind by the Offeror.
SECTION 3: TOWN’S RESERVATION OF RIGHTS
3.1. Upon submission of a proposal in response to this RFP, each Offeror acknowledges and consents to the following conditions relative to the submission and review and consideration of its proposal:
a. All costs incurred by the Offeror in connection with responding to this RFP
and for participating in this procurement process shall be borne solely by the
Offeror.
b. The Town of Lloyd reserves the right, in its sole discretion, to reject for any reason any responses or components thereof and to eliminate any Offerors responding to this RFP from further consideration for this procurement.
c. The Town of Lloyd reserves the right, in its sole discretion, to reject any Offeror that submits incomplete responses to this RFP, or any proposal that is not responsive to the requirements of this RFP.
d. The Town of Lloyd reserves the right, without prior notice, to supplement, amend, or otherwise modify this RFP, or otherwise request additional information.
e. All proposals in response to this RFP shall become the property of the Town of Lloyd and will not be returned.
f. All proposals in response to this RFP shall constitute public records subject to disclosure.
Lewis C. DiStasi, Jr. Pavilion 6
Town of Lloyd
g. The Town of Lloyd may request that Offerors personally attend or send representatives to the Town of Lloyd for interviews as required.
h. All proposals in response to this RFP that are not received by the Town of Lloyd by the stated Proposal due date and time will be rejected.
i. Neither the Town of Lloyd, nor its officers, officials nor employees shall be liable for any claims or damages resulting from the solicitation or preparation of the proposal in response to this RFP.
3.2. The Town of Lloyd may, in its sole discretion, exercise the following rights and options with regard to this RFP and the procurement process in order to obtain the most advantageous offer for the Town of Lloyd:
a. To waive irregularities and/or minor non-compliance by any Offeror with the requirements of this RFP;
b. To request clarification and/or further information from one or more Offerors after closing without becoming obligated to offer the same opportunity to all Offerors;
c. To reject any or all proposals or parts of proposals, to accept part or all of proposals on the basis of considerations other than lowest cost;
d. To determine that any proposal received in response to this RFP complies or fails to comply with the terms set forth herein;
e. To determine whether any perceived or actual conflict of interest exists that would affect or impair the award of any contract arising from this RFP to an Offeror(s);
f. To waive any technical non-conformance with the terms of this RFP;
g. To change or alter the schedule for any events called for in this RFP;
h. To conduct investigations of any Offerors, as the Town of Lloyd deems necessary or convenient, to clarify the information provided as part of the proposal and to request additional information to support the information included in any proposal;
i. To suspend or terminate the procurement process described in this RFP at any time. If terminated, the Town of Lloyd may determine to commence a new procurement process without any obligation to the Offerors;
j. The Town of Lloyd shall be under no obligation to complete all or any portion of the procurement process described in this RFP.
Lewis C. DiStasi, Jr. Pavilion 7
Town of Lloyd
3.2. Offerors are advised to submit a complete offer as their proposal. Any waiver, clarification or negotiation will not be considered as an opportunity for Offerors to correct errors in their proposal.
SECTION 4: INDEMNIFICATION/HOLD HARMLESS
For any contract arising from this Request for Proposal, the successful Offeror(s) shall
defend, indemnify and hold harmless the Town of Lloyd and its officers, agents, servants, and employees from all claims, demands, damages, suits, proceedings, liabilities, judgments, losses, costs of every name, nature, and description, including, but not limited to, to which the Town may be subjected by reason of any injury to the person or property of another, or the property of the Town, resulting from the negligence or carelessness, active or passive, of the Offeror, its employees, agents or subcontractors, in the performance of any work under the contract. This provision shall include, but not be limited to, all losses, costs, damages, and attorney’s fees which the Town of Lloyd may suffer as a result of any negligent supervision of services or by reason of injury to the person or property of another, or the property of the Town, resulting from the negligence or carelessness, active or passive, of the Offeror or its employees, agents, or subcontractors, or the joint negligence, active or passive, of the Offeror, the Town, or others, in the performance of any work under the contract.
SECTION 5: INSURANCE COVERAGE REQUIREMENTS
The Town of Lloyd requires insurance coverage as listed below for this service. Note: The term
Offeror shall mean the successful Offeror(s), their respective agents, representatives,
employees or subcontractors; and the terms “Town of Lloyd” shall include their respective
officers, agents, officials, employees, volunteers, boards and commissions. The insurance
required shall be written for not less than the scope and limits of insurance specified
hereunder, or required by applicable federal, state and/or municipal law, regulation or
requirement, whichever coverage requirement is greater. It is agreed and understood that
the scope and limits of insurance specified hereunder are minimum requirements and shall
in no way limit or exclude the Town from additional limits and coverage provided. Coverage
shall be primary and non-contributory.
Minimum Scope and Limits of Insurance
5.1. Workers' Compensation Insurance and Disability Insurance
With respect to all operations the Offeror performs, the Offeror shall maintain Workers’
Compensation Insurance and Disability Insurance in accordance with the requirements of
the laws of the State of New York. Evidence of Workers’ Compensation Insurance and
Disability Insurance must be provided on their respective New York State approved forms.
An Accord form is not acceptable. Each certificate of insurance evidencing such coverages
shall be submitted by the Offeror and must name the Town of Lloyd as certificate holder on
said certificates of insurance.
Lewis C. DiStasi, Jr. Pavilion 8
Town of Lloyd
5.2. Commercial General Liability Insurance
With respect to all operations that the Offeror performs, the Offeror shall maintain
Commercial General Liability insurance providing for a total limit of not less than one
million dollars ($1,000,000.00) per occurrence. Each annual aggregate limit shall not be less
than two million dollars ($2,000,000.00). A certificate of insurance evidencing such coverage
shall be submitted by the Offeror and must name the Town of Lloyd as additional insured
and certificate holder under said policy. The Town of Lloyd must also be named as an
additional insured under any excess umbrella liability policy.
5.3 Security/Bond Requirements
Each bid must be accompanied by cash, by a certified check of the bidder payable to the order of The Town of Lloyd, or by a bid bond, duly exercised by the bidder as principal, and having as surety, thereon a surety company licensed to do business in the State of New York, approved by the owner in the amount of 5 percent of the total proposed proposal submitted. Bid security shall be returned to all except the three lowest bidders within three days after formal opening of bids. The remaining bid security will be returned to the three lowest bidders within forty-eight hours after the owner and the accepted bidder have executed a contract and the executed performance bond and payment bonds have been approved by the owner. If the required contract and bonds have not been executed within sixty days of the date of opening of bids, then the security of any bidder will be returned upon their request provided they have not been notified of the acceptance of their bid prior to the date of such request.
5.4. Commercial Automobile Liability Insurance
With respect to any owned, non-owned, or hired vehicles, the Offeror shall carry
Automobile Liability insurance providing at least one million dollars ($1,000,000) per
accident for bodily injury and property damage. A certificate of insurance evidencing such
coverage shall be submitted by the Offeror and must name the Town of Lloyd as an
additional insured and certificate holder under said policy.
5.5. Acceptability of Insurers
All of Offeror’s insurance policies shall be written by insurance companies licensed in
the State of New York and authorized to do business in the State of New York or otherwise
acceptable to the Town of Lloyd.
GENERAL REQUIREMENTS
5.6. NON-DISCRIMINATION
The successful Offeror(s) shall not discriminate against any employee or applicant for
employment because of race, creed, color, national origin, sexual orientation, gender
identity or expression, military status, age, sex, disability, marital status, or familial status.
Lewis C. DiStasi, Jr. Pavilion 9
Town of Lloyd
Such prohibition against discrimination shall include, but not be limited to, the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising,
layoff or termination, rates of pay or other forms of compensation and selection for
training, including apprenticeship.
5.7. Americans with Disabilities Act Compliance Provisions
Any Offeror(s) awarded a contract arising out of this solicitation are required to abide
by the regulations of the Americans with Disabilities Act of 1990 (ADA) which prohibits
discrimination against individuals with disabilities. The Offeror will not discriminate
against any employee or applicant for employment because of their disability and will take
affirmative action to ensure that all employment practices are free from such
discrimination. Such employment practices include but are not limited to the following:
hiring, promotion, demotion, transfer, recruitment or recruitment advertising, layoff,
discharge, compensation and fringe benefits, classification, referral and training. The ADA
also requires Offerors associated with the Town of Lloyd to provide qualified applicants
and employees with disabilities with reasonable accommodation that does not impose
undue hardship.
5.8. GENERAL COMPLIANCE
The successful Offeror(s) agrees to comply with all applicable Federal, State and local
laws and regulations governing its performance under any contract arising from this
solicitation.
5.9. INDEPENDENT CONTRACTOR
Nothing contained in this RFP or in the agreement, if any, with the successful Offeror, is
intended to, or shall be construed in any manner, as creating or establishing the
relationship of employer/employee between the parties. The successful Offeror(s) shall at
all times remain an independent contractor with respect to the services to be performed
under the contract. Contractor covenants and agrees that it will not hold itself out as, nor claim to
be, an officer or employee of the Town. Any and all employees of Offeror(s) or other persons
engaged in the performance of any work or services required by Offeror under the contract
shall be considered employees or sub-Offerors of the Offeror only and not of the Town; and
any and all claims that might arise, including, but not limited to, Worker's Compensation
claims under the Worker's Compensation Act of the State of New York or any other state,
on behalf of said employees or other persons while so engaged in any of the work or
services to be rendered herein, shall be the sole obligation and responsibility of Offeror.
5.10. OWNERSHIP OF MATERIALS
All finished or unfinished documents, data, studies, surveys, maps, models,
photographs, reports or other materials resulting from any contract arising from this RFP
Lewis C. DiStasi, Jr. Pavilion 10
Town of Lloyd
shall constitute the property of the Town of Lloyd. The Town may use, extend, or enlarge any document produced under the contract without the consent, permission of, or further compensation to the Offeror.
5.11. DISCLAIMER
This RFP and the process it describes are proprietary to The Town of Lloyd are for the sole and exclusive benefit of the City. This RFP is not binding on the Town of Lloyd. No other party, including any Offeror to this RFP or further Offerors to any RFP that may be issued by the Town, is intended to be granted any rights hereunder. Any response to this RFP, including written documents and verbal communication, with the exception of materials marked as trade secrets or confidential, may be subject to public disclosure by the Town, or any authorized agent of the Town. Any materials submitted or ideas elicited in response to this RFP shall be the sole and absolute property of the Town of Lloyd with the Town having title thereto and unrestricted use thereof.
5.12. PUBLICITY
All publicity (including, but not limited to, news releases, news conferences, and
commercial advertising) relating to this RFP and/or the services or products sought by this
RFP and/or any contract awarded pursuant to this RFP shall require the prior written
approval of the Town of Lloyd.
5.13. FREEDOM OF INFORMATION LAW
The Town of Lloyd is subject to the provisions of Article 6 Section 89 of New York State Public Officer’s Law, entitled the Freedom of Information Law. All proposals, in their entirety, submitted in response to this Request for Proposal shall constitute a record subject to public disclosure pursuant to the Freedom of Information Law. It is the sole
responsibility of each Offeror to this Request for Proposal to identify those portions deemed to constitute a “trade secret” or proprietary information of the commercial enterprise. Any such information shall be clearly marked “CONFIDENTIAL”. The phrase trade secret is more extensively defined to include a formula, process, device or compilation of information used in one’s business which confers a competitive advantage over those in similar businesses who do not know it or use it. The subject of the trade secret must not be of public knowledge or of a general knowledge in the trade or business. A corresponding letter, on company letterhead, must be provided describing the factors and extent to which the disclosure of the “CONFIDENTIAL” information would cause substantial injury to the competitive position of the commercial enterprise. The entire proposal shall not be marked “CONFIDENTIAL”. Any portion of the proposal that is not clearly identified as “CONFIDENTIAL” may be disclosed pursuant to the Freedom of Information Law. THE TOWN OF LLOYD DOES NOT ASSUME ANY RESPONSIBILITY WHATSOEVER TO ANY OFFEROR IN THE DISCLOSURE OF RECORDS PURSUANT TO THE FREEDOM OF INFORMATION LAW, COURT ORDER, OR ANY OTHER METHOD OF DISCLOSURE PROVIDED FOR UNDER THE LAW.
Lewis C. DiStasi, Jr. Pavilion 11
Town of Lloyd
5.14. STATEMENT OF COMPLIANCE AND CONFLICT OF INTEREST
All Offerors must sign the attached Statement of Compliance and Conflict of Interest.
5.15 NON-COLLUSION CERTIFICATION
If the Offeror is a corporation, the execution of the non-collusive certification in the
form of proposal shall be deemed to include the signing to non-collusion as the act and
deed of the corporation. An executed copy of the attached non-collusion certificate must
accompany the proposal.
No proposal shall be considered for an award nor will any award be made to an
Offeror where the proposal does not include the statements as to non-collusion as set forth
in the form of proposal herein, provided however, that if in any case the Offeror cannot
make the foregoing certification, the Offeror shall so state and furnish with the proposal a
signed statement which sets forth in detail the reasons therefore. In such event the
proposal shall not be considered for award nor shall any award be made unless the Town
determines that such disclosure was not made for the purpose of restricting competition.
In this connection, it should be noted that the fact that an Offeror has published price lists,
rates or tariffs covering items being procured or has informed prospective customers of the
proposed or pending publication of new or revised price lists for such items, or has sold the
same items to other customers at the same price as being proposed, does not constitute,
without more, a disclosure to any other Offeror or to any competitor within the meaning of
the non-collusive certification included in the form of proposal

Due Date: 04/27/2023 10:00 AM

Contract Term: 4 Months

Location: Hamlet of Highland Village Field, 39 Main Street, Highland, NY 12528

Ad Type: General

Primary Contact: Lloyd, Town of
Town Clerk
Town Clerk's Office
Wendy Rosinski
Town Clerk
12 Church Street
Highland, NY 12528
United States
Ph: 845-691-2144 ext.104
Fax: 845-691-2732
wrosinski@townoflloyd.com
Secondary contact: Lloyd, Town of
Town Board
Supervisor's Office
Margaret OHalloran
Confidential Secretary to the Supervisor
12 Church Street
Highland, NY 12528
United States
Ph: 845-691-2144 ext.100
Fax: 845-691-2732
mohalloran@townoflloyd.com

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