Stony Brook University Hospital intends to make an award for the vendor that provide Multimedia Teaching System upgrade to the SDM Pre-Clinic Simulation Laboratory. The current Multimedia Teaching System needs to be upgraded from our existing analog video distribution system to a modern digital source system. Included in the scope is the requirement for upgrading the existing system to accommodate modern digital source devices for the purpose of presenting live demonstrations and presentations from an instructor’s station to the student station. All details are in the scope of work provided within the posting. A sealed bid will be held. Any Vendor who believes they can upgrade our Multimedia Teaching System is invited to contact Jenice Seymour at Stony Brook University Hospital’s Purchasing Department, as listed below, for a copy of the quote specifications/solicitation or to discuss this opportunity prior to the due date stated in the advertisement

Important Dates:

1. RFI's will be accepted from interested bidders beginning 10/5/2022 through 10/14/2022 at 4:00 PM. Questions received after 10/14/2022 will not be answered.
2. RFI answers to be provided to all interested bidders via email and uploaded to this advertisement by 10/19/2022
3. Bid Opening: Thursday 10/27/2022 at 2:00 pm; Stony Brook University Hospital Purchasing Department 2000 Ocean Ave, Suite 1 Ronkonkoma, NY 11779. Bids are to be submitted sealed clearly identifying this procurement on the outside of package as follows: Upgrade Multimedia Teaching System 22/23-035 Due Date October 27, 2022 @ 2:00 PM addressed to: Stony Brook University Hospital Purchasing Suite 1 Ronkonkoma, NY 11779 Attn: Jenice Seymour. Bids are due in triplicate, original signatures, with all required documentation as per the IFB.
4. Project Estimated Start Date: 5/30/2023
5. Project Estimated Completion date: 8/31/2023
6. A bidder must demonstrate, to the satisfaction of the University, that it has successfully completed three (3) contracts similar in size, scope and complexity to this contract within the last five (5) years, Hospital experience preferred. Contractor must provide list of subcontractors for approval with bid submission.

Stony Brook Medicine is committed to follow the Hospital’s Leadership mandates to implement sustainable and/energy conserving products / building material that would be required to achieve a minimum of LEED Silver status. LEED certification may or may not be applied, but the required documentation should be appropriately available upon the request of Stony Brook Medicine.

Therefore, procured products shall meet the established sustainable standards consistent to their restrictive industries. Such as Green guard, FloorScore for flooring products, BIFMA for Business and Institutional furniture, CertiPUR-US for products containing foam materials, etc. All vendor estimates, proposals, quotes, must be accompanies with the appropriate reference to the respective certifying agency.

This procurement is subject to NYS Finance Law §139 j&k, AKA the Lobbying Law and its requirements. Effective immediately this procurement is in a "Restricted Period". This restricted period will be in effect until an award for this procurement has been fully executed. There will be no contact regarding this procurement with anyone other than Jenice.Seymour@stonybrook medicine.edu. Therefore, vendors are cautioned that the only permissible contact for this procurement is the individual listed above and below. Failure to comply with this requirement can range from no contract to debarment from sales to any NYS Agency.

Successful contractor shall be required to submit valid and current NYS Workman’s Compensation and Disability Forms. In addition the contractor will be required to complete and submit documents related to NYS Finance Law §139 j&k, and Public Officers Law.