RFP # 23-38216 Landscape Services
Agency: | The New York State Contract Reporter |
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Level of Government: | State & Local |
Category: |
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Opps ID: | NBD15621091412880697 |
Posted Date: | Jan 9, 2023 |
Due Date: | Feb 15, 2023 |
Source: | https://www.nyscr.ny.gov/ifram... |
Description: SCOPE OF SERVICES Eligible firms shall be responsible for providing services including but not limited to the following: Base Services: Island Map Reference: Appendix A Locations This contract includes all green space on the island under RIOC’s portfolio. The map included in Appendix A will help clarify. A pre-bid mandatory walk through is required for all interested contractors. Hours of Operation Contractor shall perform its operations between Monday through Friday 7:00 a.m. and 4:00 p.m. (Work being performed near residential buildings shall not commence until after 8:00 a.m.) during the term of the Contract. Any changes to the schedule will be at the discretion of the RIOC project manager. The contract year period shall be March 15th to December 1st. Contractor shall be on site at minimum once a week. Quality Assurance Qualifications: The contractor's staff shall have at minimum one (1) on-site person competent in communicating in the English language. The staff shall be experienced in the field of landscaping and have at minimum two (2) years of experience prior to beginning services at RIOC. RIOC maintains the right to request a change of staff should these standards not be met consistently. It is the intent of this landscape maintenance contract to provide high quality results using no toxic chemicals or excessive fertilizers. The Contractor is advised that the materials specified or described herein are required as part of the performance of the Work and that test reports, manufacturer’s literature, product data and delivery tickets will be required on a routine basis to ensure that the specified procedures and materials are followed.
Delays The Contractor shall make a good faith effort to adhere to the contracted maintenance schedule. If Contractor is unable, for whatever reason, to maintain maintenance schedule (i.e. poor weather conditions, etc.), and Contractor does not reschedule the service, or inform the RIOC Project Manager of intent to make up the service within 72 hours, that amount for the failure to perform may be deducted from Contractor’s fee. If the work cannot be completed on the proposed scheduled day, the Contractor must notify the RIOC Project Manager on that day to advise them accordingly. Spring Clean-up
(2) inch application of fresh mulch (Sweet Peat or better) surrounding trees, planting and landscape beds. Fall Clean-Up
Mowing & Lawn Care
Shrub, Evergreen & Groundcover Beds
The Contractor shall trim, prune or otherwise cut back under-story plant material by hand or by machine in all planted areas. All under-story plant material shall be neatly pruned and/or clipped to maintain their intended character, and in a manner appropriate to the requirements of each plant. Examples of under-story plant material include, but are not limited to, shrubs, ground covers and perennials. The purpose of this item is to help promote the vigorous growth of under-story plant material and retain the desired massing of plant materials. Soil Testing Soil testing of all turf areas within the scope of work shall be performed every two years, starting with the first year of award. Soil testing shall be performed for all turf areas under this contract. A minimum of five
application. Application must be scheduled in the early morning with a start time of 7:00 a.m. and finishing by 9:00 a.m. (Residential area treatments shall not commence until after 8:00 a.m.)
Tree & Shrub Fertilization All landscaped beds of trees, shrubs and perennials shall be fertilized with a balanced organic fertilizer once a year in spring at the rate suggested by manufacturer. Fertilizer to be preapproved by RIOC project manager. Pest and Disease Control The Contractor shall ensure all areas are inspected regularly for weeds, fungus, grubs, slugs, snails, twig borers and pest infestation. Lawn disease applications and pest control applications shall be performed on a monthly basis for prevention and intervention purposes and with the prior approval of RIOC project manager. Proper chemicals approved by the RIOC project manager shall be applied as soon as possible to correct the infestation. Aeration and overseeding
After aerating, fields will be slit seeded in two directions. Seed varieties must be industry recognized for quality and approved by RIOC. Broadcast seeding will be allowed after the above procedures have been completed at the maximum rate setting. Broadcast seeding shall be used to seed large bare areas where slit seeding would not be ideal to use. Upon completion of the drill seeding/broadcast seeding procedure, fields shall be dragged in two directions to set the seed in the soil and into the holes. Mulching Contractor shall remove the top layer 2 inches of old mulch and install two (2) inch depth of Sweet Peat mulch two (2) times per year in the months of March and a touch up mid-season, at a minimum depth of two inches on all existing beds, at the base of trees and other mulched areas. Mulch must be at least two inches away from the base of the tree and not mounded to the trunk. Contractor is also required to fluff mulch areas once a month. Composting Contractor shall incorporate compost into the soil as directed by the RIOC project manager. Watering Where irrigation systems are not present, the Contractor shall be responsible for watering these areas and promoting plant/turf growth.
Seasonal Planting Locations for seasonal plantings will include but are not limited to Main Street Planters (Approx. 85), Tram fountain, Blackwell turnaround and other areas as determined by the RIOC project manager. Seasonal plantings not identified below will be determined by the RIOC project manager. The contractor shall provide a list of proposed seasonal plantings with their bid package. Main Street Planters: Provide and plant flowers in approximately 85 – 30"planters. Provide an aesthetically pleasing “arrangement” of premium 4 inch annuals in all planters to help beautify and unify main street. Provide for four seasonal display options.
Miscellaneous
Add Alternative No.1 - Replacement of shrubs, ground covers and perennial plantings General : The Contractor shall replace, and as weather conditions permit, all plants determined to be dead or dying by the Owner’s Representative. Scheduling : Plant replacement materials within the following dates, weather permitting. Do not plant when the ground is frozen, excessively wet, or the soil is otherwise in unsatisfactory condition for planting. Plant replacement ground covers and balled and burlapped evergreens in the spring season only, between April 1 and May 15th. Plant replacement balled and burlapped deciduous trees and needles evergreen trees and shrubs between April 1 and May 1 for the spring season. For the fall season the planting shall vary with material to be planted as follows: Evergreen material between September 1st and October 15th
Plant Materials : All replacement plant materials shall meet or exceed applicable AAN standards in all ways in addition to the standards specified. All replacement plantings shall be true to species and cultivar specified. Unauthorized substitutions of replacement plant material will not be permitted. The Owner’s Representative shall provide the Contractor with the quantities, sizes and species required prior to each planting season. Installation : Prior to plant material installation, ascertain the location of all electric cables, conduits, irrigation and drainage systems and utility lines. Take proper precautions not to disturb or damage sub-surface elements. Contractors failing to take these precautions shall be responsible for making requisite repairs to damaged utilities at the Contractor’s own expense. Excavate pits, beds, and trenches with bottoms level. Plants shall be set in planter beds and in center of pits, plumb and straight, and faced to give the best appearance and relationship to adjacent plants and structures. Trees are to be planted at the depth where the roots spread from the trunk. The flair must be located and placed at the correct level. Plant all materials to such depth that the finished grade level of the plant, after settlement, will be the same as that at which the plant was grown. Remove wire and surplus binding from top and sides of root ball. Fold burlap back. Cleanly cut off all the broken or frayed roots. Fully remove any non-biodegradable materials. Topsoil shall be hand tamped around bases of balls to fill all voids. All burlap and ropes shall be removed from the tops of rootballs. Cover tree, shrub, perennial, and ground cover beds with two-inch (2”) continuous layer of mulch, as specified in Item “Mowing” of this section.
Basis of Add Alternate Pricing : The basis for pricing of Add Alternate No. 1 should be based upon furnishing and installing the following materials: Qty. Latin Name Common Name Size 50 Taxus cuspidata ‘nana’ Japanese Yew 5 Gallon 50 Taxus cuspidata ‘repandens’ Weeping English Yew 5 Gallon 20 Ilex crenata’Hetzi’ Japanese Holly 5 Gallon 50 Buxus macrophylla ‘winter beauty’ Winter Beauty Box 5 Gallon 25 Rosa ‘Betty Prior’ Betty Prior Rose 24” Pots 25 Berberis thunbergi ‘Nana’ ‘Crimson Pygmy’ Barberry 24” Pots Add Alternative No.2 - Turf ReplacementInstallation of both sod and seeded lawns. This shall include the removal of existing turf/soil and incorporation of new turf/soil. Add Alternative No.3 – Sports fieldsInclude Turf Maintenance for all Ballfields. Capobianco, Pony, and Firefighters. Include all maintenance aspects as above, mowing, fertilizing, aeration and overseeding. Due Date: 02/15/2023 3:00 PM Contract Term: 1-3 YEARS Location: 524 MAIN STREET Ad Type: General
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