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Overview The City of Rochester Department of Environmental Services Street Design Division is soliciting a Request for Proposals (RFP). The City seeks to enter into a Professional Services Agreement for the design and preparation of engineering reports for improvements to multiple streets in the City of Rochester. The project includes improvements and reconfiguration of the street network throughout the targeted Bull's Head development area centered on West Main Street and its intersections with West Avenue/Chili Avenue/ York Street and Genesee Street/Brown Street. Design services will be 100% locally funded and construction and RPR will be funded with local and federal funds. This RFP is for preliminary design services only. Final Design and Construction Support services ARE NOT included, however it is anticipated that an amendment to the PSA will add these services prior to the completion of preliminary design.

Communications All communications by parties who have an intent to submit or have submitted a proposal in response to this RFP (“Respondents”), including any questions or requests for clarifications, submission of the proposal, requests for status updates about the proposal selection process and any other inquiries whatsoever concerning this RFP shall be sent, in writing, to the following City contact(s):

Primary Contacts:
Lisa Reyes (Project Manager)
lisa.reyes@cityofrochester.gov
585-428-6354

Secondary Contact:
Dominic Fekete, P.E.
dominic.fekete@cityofrochester.gov
585-428-6767

No contact is permitted with any other City staff member with regard to this RFP during the RFP process unless specifically authorized in writing. Prohibited contact may be grounds for disqualification.

To ensure that all Respondents have a clear understanding of the scope and requirements of this RFP, the City contact(s) will respond to all timely questions submitted via e-mail to respondents who have provided an e-mail address by the question deadline stated in the RFP and post to the City website for this RFP. The City’s failure to timely respond or provide responses to any questions shall not delay or invalidate the City’s right to make a decision to award an agreement pursuant to this RFP.

The City will make every reasonable effort to keep Respondents informed about the RFP process. Notifications about timeline date changes, amendments to the RFP and other information about the RFP will be sent by e-mail to Respondents and will be posted on the City’s website for this RFP. The City’s failure to provide such information shall not delay or invalidate the City’s right to make a decision to award an agreement pursuant to this RFP.

Pre-Proposal Meeting In order to provide the City with an opportunity to discuss the RFP and Respondents with an opportunity to ask questions and clarify the RFP, a pre-proposal meeting will be held as follows:

Date: November 1, 2022
Time: 1:30 pm
Location: Zoom Video Conference
Zoom Link: https://cityofrochester.zoom.us/j/6799159099?pwd=VldqbVFQOXFpbm9uSURFaVdybERSZz09
Meeting ID: 679 915 9099
Passcode: 23124
Dial-in only: (646) 558-8656 (New York), (888) 788-0099 (Toll-free)

There is no requirement to attend the pre-proposal meeting and no obligation by the City to provide information from the conference to parties who fail to attend.

Submission Delivery Information Five (5) proposal hard-copies and one (1) electronic proposal (preferably via USB storage drive). Proposals must be postmarked or received no later than December 2, 2022 at 4:00 p.m. to:

Holly E. Barrett, P.E.
City Engineer
City of Rochester
Department of Environmental Services,
Bureau of Architecture & Engineering
City Hall, 30 Church Street, Room 300B
Rochester, New York 14614